The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, December 17, 1998 at 8:00 p.m. in the auditorium with President David Sherman presiding over the meeting.

1.1 CALL TO ORDER - Director David Sherman called the meeting to order.

1.2 SALUTE TO THE FLAG - Director David Sherman led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors David Sherman, Jim Spears, Dorothy Partridge, Jim Sherman & Millie Arieta were present.

1.4 TIME AGENDA ITEMS - The Administrator announced the home holiday decorating winners and asked them to come before the Board and select a prize. The winners were as follows: Most Original: 1st - 1503 Via Rancho; 2nd - 768 Paseo Grande; 3rd - 16065 Via Media. Most Colorful: 1st - 17225 Via Alamitos; 2nd - 1518 Via Lucas; 3rd - 1769 Via Rancho. Best Decorated Block: Via Del Rey from Bockman to Via Manzanas and Best Holiday Spirit (a winner in one of the main categories last year): 15791 Paseo Del Campo. The Administrator announced that there were many houses that the board felt were "honorable mentions" and she handed out a list of these to the audience.

2.0 COMMENTS FROM PUBLIC AGENCIES - The Administrator stated that due to the death of an officer in the Sheriff's department, no representative would be present for the meeting.

2.1 CHP School Safety Propram - It was noted that the CHP officer had come by at 7:30 p.m. during the candidates forum and stated that he would be back at 8:00, however no officer returned to give the departments report on the Safety Program.

3.0 MINUTES OF THE PREVIOUS MEETING

3.1 Approval of Minutes of Meeting No. 1012 Thursday, November 19, 1998 - Director Partridge made corrections to the minutes as follows: Item 9.0 Comments from Board Members: Change first sentence from "Nancy Van Huffel" to "Director Partridge" mentioned that.... Also item 10.0 Public Comment - Change the date in the last sentence from "January 27, 1998" to "January 27, 1999". Director Partridge made a motion to approve the minutes as corrected of Meeting No. 1012 November 19, 1998. With a second by Director Millie Arieta the motion passed unanimously.

4.0 FINANCIAL REPORT

4.1 Approval of November 1998 Expenditures - Director Millie Arieta moved with a second by Director Jim Sherman that the Board approve the expenditures for November 1998. The motion was passed unanimously.

4.2 Discussion of Significant Variances - The administrator reported there were no significant variances.

5.0 LIEN AND VIOLATION REPORT - The Administrator reported that there have been five (5) Release of Lien forms signed since the November meeting. The Association currently has 134 cases open.

Violation Report:

Inoperable/Unlicensed vehicle in front or side yard area:          6
Recreational vehicle in front or side yard area:                   6
General Maintenance of property:                                  10
Vehicle parked on lawn or other unpaved area:                      5
Others:                                                            1
Total Nwnber of Letters Sent in November 1998                     28

6.0 ADMINISTRATOR'S REPORT

6.1 Update of KFC, Chevron and Auto Mart - The administrator pointed out that at the last Board meeting the Board did not want to take a vote on the KFC issue due to discrepancies related to traffic issues involved with KFC's relocation. KFC subsequently invited 200 concerned Citizens in the immediate area to a meeting which was held on December 14, 1998. Most of the Board members were present, and were able to hear what KFC was proposing. The proposal from KFC stated that the drive-through would exit onto Hacienda Avenue thereby creating far less traffic. The Alameda County Traffic engineer was present at this meeting and felt that this was an acceptable plan. KFC presented this proposal before the Planning Commission at its last meeting and this item will be continued until February 10, 1999 when a fast-food policy has been implemented for Alameda County. The Administrator stated that she hopes to bring the fast-food policy before the Board at its January 1999 meeting so that the Board can review it. She reported that it is unclear as to whether this policy will need to be an action item. At the last meeting she had given the Board an overview of the four to five options that the county was looking at with respect to this policy. It is unclear as to how the Planning Commission will handle the varying concerns and issues each community has with respect to fast food facilities. The Administrator stated that next month's outline may explain the policy in greater detail.

The Administrator reported that the Chevron issue was also continued. It is our understanding that Chevron has hired a traffic engineer who was working with the facility to improve traffic problems at the site. Scott Bohannon from the Bohannon organization, and the owner of the Chevron property, stated that the issue is on hold until traffic recommendations can be received from this engineer. It was questioned as to what the time frame for a finalized report would be. Mr. Bohannon stated that he believed the report will be finalized sometime in January 1999. The Administrator requested that once the report was finalized the Business Development Conunittee would like to review the report so that it can make a full recommendation to the Board of Directors.

The Administrator reported on the Auto Mart proposal which was brought before the Board at its November meeting. She stated that the owner of Auto Mart had decided after that meeting to withdraw his proposal, feeling that the climate was not right for this type of business in the San Lorenzo area at this time.

6.2 Other informational items - None.

Motion by Director Jim Sherman, Seconded by Jim Spears to approve the Administrator's Report. Motion carries unanimously.

7.0 OTHER BUSINESS

7.1 Hayward Airport Resolution - Howard Beckman - Howard Beckman read a resolution which he brought to the Board's attention several months ago and now urged the Board to adopt:

Whereas it is the policy of the city council in the city of Hayward to make reasonable efforts to reduce the noise of the aircraft population at the Hayward Airport; and

Whereas the noise from the aircraft population at the Hayward Airport has for several years been a problem for many San Lorenzo Village homeowners;

Therefore the San Lorenzo Village Homes Association supports the creation of a permanent airport community noise forum by the City of Hayward.

Brent Shiner, the manager of the Hayward Airport was introduced by the Administrator and spoke on behalf of the airport. He stated that the airport currently has a permanent noise committee that meets once a year and their job is to review the noise monitoring program that was established by the City of Hayward. Mr. Shiner pointed out that the Airport does all that it can to try and abate the problems related to air traffic noise. The City Council of Hayward has an Airport Committee to address noise issues related to the Hayward Airport. Mr. Shiner also reported that there is an Airport Planning Committee which has 20 members from the aviation and non-aviation community who currently look into future development/ problems of the Hayward Airport and that there are currently two representatives on this committee from San Lorenzo. He again reiterated that the Airport has tried to work with the residents and their respective noise complaints, he has spoken with Mr. Beckman on several occasions and knows of his concerns. Director Arieta asked what type of traffic does the Hayward Airport have; small planes, big airliners? Mr. Shiner stated that the airport has everything except for the large commercial aircrafts that are seen at the Oakland Airport. Smaller commercial aircrafts are present. Director Arieta asked Mr. Shiner what the airport's plans are for the future in terms of allowing larger aircrafts to utilize the airfield. Mr. Shiner replied that there are currently no plans to allow larger aircrafts to utilize the field. Director Arieta asked how heavy the air traffic is at night. How many planes take off and land during the night? Mr. Shiner said that the Hayward Airport had approximately 4000 operations at night (approximately 11 per night) for the entire year. An operation is an aircraft taking off or landing from 9 p.m. - 7 a.m. This is compared with the airport's normal daytime operations of 185,000 per year. Director Partridge questioned Mr. Beckman as to how the committee he was proposing would be different than the those already established. Mr. Beckman stated that one of the committees Mr. Shiner mentioned only meets once a year for the purpose of preparing a yearly report to the City Council. The Hayward City Council Airport Committee meets quarterly -- and does not provide a forum for discussing and following through with complaints regarding airport noise. Mr. Beckman further explained that it is his understanding that this group does not address noise unless an environmental impact report would require them to do so. He said that the reason he would like a community airport noise forum to be created is because he feels that there is no existing forum where residents and members of the airport can come together on a regular basis and address complaints related to airport noise and work towards viable solutions. Director Partridge questioned how often this committee would meet. Mr. Beckman stated that the committee should meet at least every other month for it to be effective and that if the City of Hayward or the Hayward City Council thought this was a good idea then the proposal could move forward. Director Partridge questioned whether Mr. Beckman had spoken with the Chair of the Airport Committee, Doris Rodriguez.

Mr. Beckman stated that he had spoken with Ms. Rodriguez and that she was very receptive to the idea. A resident pointed out that for years her only recourse regarding aircraft noise has been to repeatedly call the Hayward Airport and leave a message-she felt a community forum would be a great idea. Director Partridge asked how the membership of this community forum would be comprised -- Hayward and San Lorenzo residents? She further questioned whether the Hayward City Council Committee's membership would be similar creating a duplication of efforts? Mr. Beckman stated that his understanding is that the Hayward City Council Committee does not deal with these types of complaints but rather monitors the success of the Hayward aircraft noise ordinance which the city adopted. This committee would be a forum to hear complaints by residents to the airport officials. Director David Sherman stated that he is on the Oakland Airport committee and he feels that a community forum would be a good thing for this area. The Oakland committee allows residents to come and air their complaints in person and get a response inunediately instead of leaving messages on a machine that may or may not be returned. Director Millie Arieta made a motion that the Board Adopt the resolution proposed by Mr. Beckman regarding the establishment of a airport community noise forum. Director Jim Sherman seconded.

Mr. Shiner pointed out that if the Board supports this resolution and it is forwarded to the City of Hayward that it may not go much further than that since there is already an established airport committee which meets once a year to discuss airport noise problems. Mr. Beckman recommended that if the Board should adopt this resolution, that perhaps the resolution should be forwarded to Doris Rodriguez, who is chair of the Hayward Airport Committee. Director Partridge stated that the resolution needs to be more specific - stating that this community noise forum meet on a more regular basis throughout the year, since the City of Hayward already has an airport committee that meets yearly to review noise. It was discussed whether they should put this item on hold until Mr. Shiner and Mr. Beckman can have some agreement on the idea. Director David Sherman stated that this resolution should be taken seriously and acted upon now, the city of Oakland did not establish a forum until residents starting suing due to noise. A forum for this community should be established before this happens.

Director Millie Arieta made a friendly amendment to her motion stating that the Board support the resolution by Mr. Beckman that "the San Lorenzo Homes Association support the creation of a permanent airport community noise forum by the City of Hayward, which shall meet on a regular basis throughout the year". Director Jim Sherman seconded the friendly amendment to the motion. The Motion is passed unanimously.

7.2 Report from and Appointment to the Business Development Committee - The Administrator introduced Travis Thoms the Chair of the Business Development Committee. Mr. Thoms stated that the committee had decided that its focus will be on the development at the old Mervyn's site and will eventually move out from there to other areas. The committee plans to bring its recommendations about focus and membership before the Board in January. Mr. Thoms pointed out that two of the Board of Directors would be included in the permanent membership of this committee. It was questioned as to when the Committee would meet. Mr. Thoms was unclear of the exact dates in January but indicated that the committee may meet bimonthly for the first few months of the year, until goals and membership are clearly established for the committee. Mr. Thoms said that he would let the Board know the exact timing of the next two meetings for the committee. The Administrator asked whether two Board members would volunteer at this time to serve as members to this committee. Director David Sherman pointed out that due to the dates being unclear and his personal calendar not present, he could not commit at this time. He further stated that if a Board member running for re-election was appointed to the committee and did not win the election, it would be unfair to the committee. Due to lack of consensus, the Board decided to make no recommendations for membership at this time.

7.3 Street Sweeping Signs - The Administrator reported that at last month's Board meeting it was decided that due to a petition signed by many residents, the street sweeping enforcement for parking on Mondays would not be enforced. The Board directed the CHP officer to hold off on the ticket procedure, however there was a mix-up in the officer's communication via e-mail and many residents were ticketed. The Administrator pointed out that the Association was able to contact the CHP office and these tickets were "fixed" so that residents would not be charged. She further indicated that she had met with the County street sweeping staff and the County traffic engineer regarding the problems with the Monday street sweeping schedule. The Administrator said that the Association currently has only one street sweeper and one driver. The street sweeping signs state that the streets will be swept every week, however this is virtually impossible in the heavy leaf season, even with the County's help. The Administrator stated that the meeting she had with County personnel provided a possible solution to the problem. The solution involved taking Monday's section and dividing it in half. One half will be swept the 1st and 3rd Monday of the month the other half would be the 2nd and 4th Monday of the month. It was her belief that 98 percent of the time the Association's street sweeper should be able to do this, barring any absences due to illness, etc. Along with the change in the schedule, a portion of Monday's section could be moved to Friday, since the Friday schedule is already light. The section would be the one behind Arroyo High School, the Via Bregani area. This would fit in nicely to Friday's schedule which eventually will include the homes being built by Centex Homes which is near the Via Bregani area. The Administrator reminded residents that the reason the association solicited the County's help in this matter is for the purpose of having a more effective method of street sweeping. She went on to state that the association has heard many complaints about cars being parked in areas that are being swept, causing an excess of leaves to be left behind and some flooding in heavy rain due to drains being blocked by these leaves. The Administrator recommended to the Board that it make a decision as to whether they would accept her recommendation or whether they want the street sweeping signs at all. Director Spears stated that it would be an advantage for the Association to try to switch the signs on a temporary basis to see if it works due to the fact that many residents are not happy with the street sweeping schedule. Director Jim Sherman stated that the Association should try this new procedure, but not ticket residents who don't comply - due to holidays when the street sweeping is not enforced. Director Arieta noted that she is also frustrated when people do not remove their cars, she would recommend to try this new proposal with the understanding that the heavy leaf season is sometimes overwhelming and some days may still be difficult to complete. Director Dorothy Partridge wanted clarification as to what the current street sweeping schedule is during the heavy leaf season - weekly or bi-weekly. The Administrator stated that the street sweeping during the heavy season is done every other week due to the limitations of the sweeper during this time. Director Arieta questioned whether the new proposal would effect all street sweeping days? The Administrator stated that the new proposal would effect Mondays only. San Lorenzo resident, Joe Fleischman stated that he has been speaking with the Administrator for two years regarding the street sweeping in his area - on Mondays. He stated that there was a vehicle parked the wrong way on Via Conejo which was ticketed two weeks ago and still remains unmoved. Mr. Fleischman went on to state that he and his neighbors have called the CHP and the Homes Association and have received little assistance with this problem. He stated that a neighbor received a ticket on her car one Monday in November and when she called the Association, she was told to "throw it away" that the Association had taken care of it, but when she phoned the Highway patrol they stated she better pay it or the fine would increase. Mr. Fleischman stated that on November 11, 1998 he had forwarded a petition to the Homes Association with respect to the street sweeping schedule and never received a reply, he feels he should have received a response from the Board. He went on further to state that he felt that either the signs should be removed or changed so that residents who move their cars in accordance with these signs would get their streets swept, and those who did not would get ticketed. The Administrator clarified the CHP ticketing procedure through her Senior Administrative Assistant who stated that the CHP officer assured the Association office that the tickets issued on the day in question would not be processed through the courts, however, the residents should bring the yellow portion of the ticket into the Association office so that an officer could come and retrieve them. The Administrator suggested that the woman who received the ticket, contact the office and provide the yellow copy of her ticket to the office. The Administrator further went on to state that she did not ignore Mr. Fleischman's petition, and in fact met with the County and looked into other options regarding the street sweeping problem in response to the petition. She apologized for not formerly getting back with him but stated that this issue was put on the agenda and researched for the December Board meeting in response to his petition. She further stated that the best solution at the moment would be the proposal of changing the signs and reconfiguring part of the street sweeping schedule on Mondays to Fridays. She went on to say that if cars are not parked on the road the street sweeper can do twice as much as when cars are parked in the way. Another resident stated that he is tired of the CHP and the Sheriff's department not responding to his complaints about vehicles parked on the street and further complained that he has been going into the Association office for 3 months complaining about a residence on Via Conejo which has garbage, a tool box and a camper shell in the driveway. He stated that the Association office said that there was nothing that it could do at the current time because the owner of the residence is deceased and her estate is in probate. Director David Sherman stated that he and another Board member live in the Monday sweeping area and they are as frustrated with the schedule as the residents - this proposal would help mitigate some of the frustration experienced by residents. Director Millie Arieta stated that if the resident who was concerned with CHP and Sheriff patrol would contact her, she would talk with the appropriate persons for assistance. It was noted by the Administrator that there are Community Sheriff's meetings that are held every month and perhaps he should attend one of their meetings. She also encouraged any resident who speaks with the sheriff's office or the CHP to let the Association know who they talked with so that if there are any problems the office can address them properly. Director Partridge reminded residents that the Association has no jurisdiction regarding moving cars parked illegally on the street and that the Association works with the community policing deputies to help solve these problems. Director David Sherman stated that the next Sheriff's meeting will be held January 6, 1999 in the Arroyo High School auditorium.

Director Partridge made a motion to approve the Administrators recommendations to change the Monday street sweeping schedule and the signs to reflect half of the section to be swept the first and third Monday of the month and the other half to be swept the second and the fourth Monday of the month. Director Arieta seconded. The motion passed unanimously.

The Administrator stated that she would contact the County regarding changing the signs.

8.0 COMMITTEE REPORTS

8.1 Council on the Prevention of Drinking and Driving - Jim Spears - No report.

8.2 Youth Resources Committee - Dorothy Partridge - No report.

8.3 Oakland Airport Committee - David Sherman - Director Partridge went as an alternate for Director David Sherman and reported that the Oakland Airport facilitator has become the committee's permanent chairperson. The Committee discussed three study projects as part of the committee's work plan. These three projects were: 1. To look into what alternative runway configurations would provide the greatest noise abatement potential for those communities currently impact by aircraft port noise. 2. To review and evaluate noise abatement procedures and developing or revising procedures. 3. To investigate the feasibility of operating restrictions or curfews including restrictions on night overflights and nighttime operations by aircraft. It was recommended that the Port take on the first study - looking at alternative configurations because the study would cost $500,000 and the forum has only $100,000 in its budget. The forum would take on the other two studies which are within its budget. More information would be coming in the mail to the Board. The Airport stated that it only had 1 complaint from San Lorenzo regarding the air traffic noise. Director Partridge noted that she found this very hard to believe and stated she hopes that residents realize that there is a complaint hotline for noise related to air traffic to and from the Oakland Airport. Director Partridge suggested that the Association consider printing this hot line number in the next newsletter.

Director Partridge noted that CalTrans has been charged by the legislature to monitor levels of noise around the airport. There are certain noise regulations which the Oakland Airport is presently out of compliance with. The Airport has applied for a variance, but if the variance is not granted and the problems can not be mitigated by the Airport, they could be legally shut down by CalTrans. Director Partridge noted that these drastic measures would not be taken by CalTrans because it feels that the Airport is there for the public good, however they are asking for input from everyone as to what kinds of conditions should be imposed on the Airport to mitigate the noise. The County is set as the enforcing agency with respect to the compliance of these regulations. Director Partridge pointed out that she didn't believe that the County was aware of this, and Supervisor Gail Steele, who was present at this meeting, was not aware of the County's part in this but she was going to look into it. Director Partridge mentioned that the County needs to take an active role in enforcing these regulations and that someone needs to look out for the San Lorenzo area. San Leandro has stated that they will look out for our area, but we cannot be certain that if flights are diverted away from San Leandro, they may not effect San Lorenzo. Director Partridge stated that the next committee meeting is 2/17/99. Mr. Beckman stated that San Lorenzo should request a specific seat on this committee so that it can be represented appropriately.

9.0 COMMENTS FROM BOARD MEMBERS - Director Arieta wished everyone happy holidays and encouraged homeowners to continue with their involvement at the Board meetings. Director Jim Sherman wished everyone Happy Holidays. Director Partridge stated that she and the Administrator had been spent the past three days at a seminar at the Alameda County Service department in training to develop a plan for San Lorenzo in the event of a disaster. The Administrator reported that group focused on trying to coordinate resources for the community through the local School District, the Red Cross and churches in the area. She went on to state that since San Lorenzo, Ashland and Cherryland are not cities, but in the unincorporated part of the county, these areas will be on their own should a disaster occur. The Administrator said that the will be a meeting in January inviting residents in these three areas to meet to discuss an organized plan. The Administrator pointed out that the two key issues are: 1. Communication and 2. Where the shelters are located.

10.0 PUBLIC COMMENT - Three students from Arroyo High School spoke about Rite Aid. They asked the Board whether a community center or a book store could be brought into the area instead of Rite Aid. The students pointed out that it is important that the youth have a place to "hang out" in the community. The current business atmosphere in San Lorenzo has nothing for the young people in the community.

Lisa Gudjohnson reported that the babysitting went very well for the candidates forum and for the Board meeting. She encouraged the Board to offer this service on an ongoing basis.

11.0 ADJOURNMENT - Director Dorothy Partridge made a motion to adjourn the meeting. With a second by Director Jim Sherman, Director David Sherman adjourned the meeting at 11:00 PM.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed By: Nancy Van Huffel, Administrator