The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, September 21, 2000.

1.1 CALL TO ORDER - Vice President Jim Sherman called the meeting to order at 7:36 p.m.

1.2 SALUTE TO THE FLAG - Vice President Jim Sherman led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors Jim Spears, Jim Sherman, Pat Pebelier and David Sloan were present, Director Partridge was absent.

2.0 MINUTES FROM THE PREVIOUS MEETING - Director Spears moved to approve the minutes from the Aucust 17, 2000 meeting number 1040, Director Sloan seconds the motion. The minutes are approved unanimously.

3.0 COMMENTS FROM PUBLIC AGENCIES -

3.l Alameda Countv Sheriff's Department - Deputy Lind from the Alameda County Sheriff's Department gave the following crime statistics since the last Board meeting on August 17, 2000:

         Stolen Vehicles                         3
         Recovered Stolen Vehicles               1
         Armed Robberies (Commercial)*           2
         Auto Burglaries                         9
         Grand Theft from Vehicles               2

         * These occurred at Pizza Hut and Bank of the West

Lind announced that the next Community Policing meeting would be held at Bay School on Wednesday October 4 at 7 p.m. The topic would be Megan's Law. He encouraged residents to attend.

3.2 CHP - The CHP provided August Traffic/Parking statistics for August as follows:

Type of Ticket         No. of tickets for entire           No. in
                       unincorporated area of County     San Lorenzo

Parking Tickets                   172                         18
Fix-It Tickets                    226                        N/A
Moving violations                1101                        229
Traffic Collisions                112                        N/A
DUI                                73                        N/A
Vehicle Towed or impounded        120                         15

3.3 Supervisor Steele - Steele stated that she had attended the Oakland Airport Noise Forum meeting, where the group announced statistics showing only four (4) complaints from San Lorenzo. She encouraged more residents to call if they are bothered by noise. She stated that she found out at this meeting that the FAA is doing a report on noise generated from the Oakland Airport. Due to the fact that the forum only meets once every three (3) months, no one was informed that the report had been completed. It was completed at the end of August and just like an EIR residents and other interested parties only have a limited amount of time to respond to the report. Steele found out that the response time had expired, however, members on the forum stated that there would be a few days extension to respond. Steele said that she wanted the county to respond to the issue of how the airport determines the 65 decibel level for noise. She stated that the Airport averages the decibels out on a daily basis, and so the community is not getting a clear picture of the noise being generated from the airport.

Steele also stated there will also be a chance in way the planes will be coming in from San Francisco, which will affect residents in San Lorenzo and San Leandro. She said that she would give the Administrator information related to this for the public to review.

Steele also stated that she had gotten touch with two (2) local developers who are interested in looking at the old Mervyn's Square area. She stated that she would invite the Board to her meeting with these developers when it is set. Resident Nancy Shelvy stated that she would like the Lorenzo Theater Foundation invited to this meeting as well.

4.0 PUBLIC COMMENT - None.

5.0 FINANCIAL REPORT -

5.1 Approval of August 2000 Expenditures - Director Spears moved with a second by Director Pebelier that the Board approve the expenditures for August 2000. The motion passed unanimously.

5.2 Discussion of Significant Variances - The Administrator said that there were no significant variances to report.

6.0 LIEN AND VIOLATION REPORT - The Administrator reported that there have been no liens released, and currently there are 404 cases open.

Violation Report August 2000

Inoperable/Unlicenced vehicles in
front or side yard                                7

Recreational vehicle in front or
side yard area                                   12

General Maintenance of property                  23

Vehicle parked on lawn or other unpaved area      7

Total                                            52

7.1 Business Development Committee's (BDC) motions(s) - Ready reported that there was a consensus among the members present at the last meeting was that nonprofit groups be allowed to continue to use the old Mervyn's parking lot and vacant buildings owned by Bohannon for fund-raising events. The BDC would recommend this use as long as there were adequate patrols on site for safety and the group agreed to clean up the area after its event was over.

8.0 ADMINISTRATOR'S REPORT

8.1 Informational items - The Administrator announced that she had met with county staff to discuss changes to the street sweeping signs. She explained that during the winter months the Association sweeper has only been able to get to half of Monday's area. She stated that the county is willing to change the signs to reflect that the streets would be swept the first and third Monday in one area and the second and fourth week in the other. She also stated that the county would be willing to take out the signs in the Via Bregani area which the sweeper would sweep on Fridays instead of Mondays. Director Sherman asked if the signs would meet the requirements of the county ordinance with respect to the size of the lettering. The Administrator stated that Bob Preston, Traffic Engineer, would ensure that the signs met these requirements as well as note the traffic violation number related the parking infraction.

Resident Ron Groves asked why the county is sometimes in his area and sometimes not. The Administrator stated that the Association has no control of where the county sweeps, even though the office works closely with the county. She encouraged residents to use their green recycling, bins and announced that the Association is in the process of contracting with another sweeping service to help out during the heavy leaf season.

Resident Harry Curlett questioned why the Association could not sweep one whole section one week and another section the next. He pointed out that this would save gas and expense. The Administrator stated that most people want to be able to park their cars on at least one side of their street on the street sweeping day. By sweeping one half at one time and the other another time, this enables homeowners to park near their residence. Curlett questioned how the first and the third week would be defined. The Administrator stated that there would be an article in the upcoming Association Newsletter that would outline the schedule and define the weeks related to

Resident Kathy Ready questioned whether tickets would be given for parking violators. The Administrator stated that once the Association ensures it can get the areas done as posted, it would enforce the signs. The main issue is that the sweeper can complete an area so that the signs can be enforced effectively.

The Administrator announced that the county had contacted her to ask residents and Board members to identify streets that would need high priority for next summer's road repair. She reported that last year the street sweeper operator gave her a list of streets he thought should be targeted. Since he drives all the streets each week, his opinion is generally objective. In addition, two Board members finalized his list by going out to those areas, identifying the worst of the streets. The Administrator stated that the procedure would be the same this year and welcomed residents to call or submit problem areas to the Association office.

Director Spears makes a motion to approve the Administrator's report, Director Pebelier seconds the motion. The motion carries unanimously.

9.0 OTHER BUSINESS

9.1 Task Force timetable - Lou Andrade - Andrade brought a handout of the time line for finalizing the Specific Plan. (See attached Item B) The Plan would be go before the Task Force October 26th or 27th, would then go to the Association Board on November 17th, after which it would go to the Planning Commission and finally before the Board of Supervisors for final approval no later than December 14th.

The Administrator thanked county staff on behalf of the Association for this time line.

9.2 Appointment of CC&R committee - The Administrator handed out a list of residents who had requested to be on the committee as well as their respective comments. (See attached Item C). She recommended to the Board that all the residents on this list serve on the CC&R committee.

Director Spears made a motion to accept the eight residents on the list as members to the CC&R Committee, Director Sloan seconds the Motion. The Motion carries unanimously.

The Administrator stated that she is still trying to coordinate the time for these meetings with the members. She stated that she anticipated five (5) to six (6) meetings which would be open to the public and would begin meeting in mid-October.

9.3 Approval of 2001 SLVHA Board of Directors Election Process

The Administrator read the following recommendations (See attached Item D) for approval of the 2001 Director's Election Process. She stated that the only difference this year would be to select judges (as was done last year) that would be reflective of the candidates who were running. The Administrator stated that the entire process of tallying the votes would be open to the community and conducted in the community hall. She stated that in the last several years of mail-out election, the voting percentage has risen from 5 % (with walk-in voting) to 40-50 % (with the mail-in voting process).

Resident Keith Barros proposed that the ballots be more secure this year. He suggested that the Post Office hold the assessment payments each day and that some one pick them up at a designated time each day. In addition, he suggested that a volunteer oversee the opening of all this mail. The Administrator stated that she is open to suaaestions, but pointed out that office staff is limited and this new procedure would require much volunteer time. Barros stated that he would be willing to volunteer some of the time. He stated that this is only one of his suggestions for reform. If this original suggestion is not possible he would recommend either a sealed ballot box or locked ballot box whose combination would be available only to an outside party with no connections to the Association. Barros stated that he would like the election process to be more secure with no question of ballot tampering. He brought up a letter to the editor of the Daily Review which alluded to election tampering in the Association Board of Directors election. Barros stated that he knew that the envelopes containing the assessments and the ballots had to be opened and separated and was concerned that the ballots were left out for several days without being secured. A resident stated that the process has worked well for years and wondered why there was a suggestion to change it now. She stated that she knows the Association office staff is limited and would question how it could handle a process such as picking up the mail on a daily basis.

The Administrator stated that the current process is that as the assessment envelopes are opened and checked for current status, the ballots are then put into a lock box. She stated that the box does get full and has to be dumped into a locked file cabinet of which she has sole access to. She stated that she would be willing to look into getting a larger box that was able to hold all the ballots. She also had no problem with volunteers viewing how the ballots were handled in the Association office. The Administrator stated that when assessments are initially taken in it is the office staff's goal to open these checks and get them recorded in our database and processes to the bank before 4:00 p.m. of that same day. Staff wants to ensure that all assessments are recorded and processed. There may be times when the ballots are not processed that evening, but are delayed until the next day. She stated that when the staff gets a large quantity of assessments in they are processed in this manner; even with a new lock box, she did not see how this procedure could be prevented. All ballots are put into the safe that evening until processed the next working day. Barros stated that he informed that last year there were several days where the ballots were not processed within 24 hours.

Scott Bohannon stated that by creating a sealed ballot box you are giving someone the opportunity to sabotage the process which would then cost the Association more money to re-do the election.

The Board discussed the possibilities of purchasing a larger lock box for the ballots and/ or purchasing, a fire proof ballot box.

The final consensus of the board was to keep the election process as was outlined by the Administrator and has been followed within the past several years.

9.4 Priority of Bus stop shelters in San Lorenzo - The Administrator reported that AC Transit was going to forward a list of all the bus stops in San Lorenzo so the Board and the community could prioritize those they would like to see have shelters. This list has not been forthcoming and thus the Administrator recommended that the Board table this item until the next meeting, at which time she would have the information.

The consensus of the Board was to table this item to the next meeting.

9.5 Mervyns vacant lot for nonprofit uses - The Administrator noted that the Association office has had three (3) complaints about the last carnival at the old Mervyn's lot held by the San Lorenzo Rotary. The complaints dealt with the amount of trash left on the street after the event as well as the security during the event.

The Administrator reminded the Board that the Business Development Committee had reconunended non-profits be able to continue to use this lot as Iona as they have adequate security and they clean the area during and after an event.

Director Sherman asked Bohannon if he can get a written agreement from these non profits. Bohannon stated that he believed the Rotary did clean up after the last event, the main problem was the spill over into the streets, which they had no control over. He will remind the Rotary that they need to be aware of continuing to clean after an event as well as to ensure security. The consensus of the board was to approve use of the Mervyns Square area by non profit groups for fund raising events.

10.0 COMMITTEE REPORTS

10.1 Youth Resources Committee - The Administrator announced that the next Youth Resources Group meeting will be held on Monday, October 16.

10.2 Airport Committees - Director Sloan reported that the Oakland Airport is paving its main runway, which will redirect many of the flights leaving and landing. He stated that the Port will be hosting meetings for public comment to be heard on this issue. The south field will be out of commission due to this for quite sometime, and the north field will be put back into service. This will put more aircraft noise above San Lorenzo and San Leandro. He stated that the project plan will take approximately 15 years to complete because this runway has not been completely re-paved since 1950. Sloan stated that he has an informational handout that will be available for residents in the Association Office.

10.3 Council on the Prevention of Drinking and Driving - Director Spears thanked Director Sherman for helping with the council's booth at the Zucchini Festival. He reported that Judge Peggy Hora spoke at the council's last meeting letting the members know of a program for rehabilitation for drug and alcohol that is working in her courtroom. The program requires participants to complete High School or get a GED. They must have a job and must participate in the program for one year. Spears stated that it appears to be very successful according to Judge Hora's report.

11.0 PUBLIC COMMENT - None.

12.0 COMMENTS FROM BOARD MEMBERS - Director Sloan thanked those residents for volunteering for the CC&R committee. Director Spears also thanked residents for their participation. Director Pebelier announced that there is a flyer available for residents who are interested in a Library Focus Group Study. She stated that the Library will be holding several of these study groups to determine what to do with potential funding for the library.

14.0 ADJOURNMENT - Director Pebelier made a motion to adjourn the meeting, Director Sloan seconds the motion. The meeting adjourns at 9:09 p.m.

Respectfully Submitted,

Jim Spears
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed By: Nancy Van Huffel, Administrator