The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, July 15, 1999 at 7:38 p.m. in the auditorium with President Jim Spears presiding over the meeting.

1.1 CALL TO ORDER - President Jim Spears called the meeting to order.

1.2 SALUTE TO THE FLAG - President Jim Spears led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors Jim Spears, Dorothy Partridge, Jim Sherman, Millie Arieta and David Sloan were present.

2.0 COMMENTS FROM PUBLIC AGENCIES

2.1 Alameda County Sheriff's Department - Terry Bartholomew stated that a "Flashlight Patrol" started in late June and every night at 8 p.m. there are a group of residents who patrol mostly Del Rey School and this has had an impact on the graffiti at and around the school. Deputy Bartholomew stated that the Sheriff's graffiti abatement program is still in force and has been successful in getting the graffiti abated on the fence on Via Arriba and helped to get the old Corner House boarded up by the new owner of that shopping center. The only owner who has been resistant in abating graffiti is the owner of the Lorenzo Theater.

Bartholomew stated that the community policing unit has been on bicycle patrol three days this past week and will increase this patrol, weather permitting. The patrol has been targeting children on bicycles who are not wearing helmets. They had given a lot of warnings last week, but will be issuing tickets in the coming weeks. He informed residents not to park in the Wells Fargo red zone because the deputies have been issuing tickets.

Bartholomew stated that the attendance at the COPS meetings has decreased and he reminded residents that new meeting schedules are available. He stated that the deputies had identified the "mystery panhandler and are trying to get housing for him to get him off the street.

Resident Betty Moose asked if bicyclists who were riding on the wrong side of the street were being targeted by the sheriffs. Bartholomew stated that those individuals are given citations. A resident asked about the continuous graffiti on the brick wall in front of the home on Lorenzo and Enrico. Bartholomew stated that he is checking with Bart police with respect to what they are using for graffiti that seems to be successful for them. Director Partridge noted that this has been a continuous target for years. Bartholomew agreed that until the sheriffs find out which individual(s) are doing the graffiti they will not be able to properly abate the problem. Director Partridge stated that a resident on Via Andeta has started a petition to close the walkway from Andeta to Hesperian. He is concerned with the graffiti on the walkway and the suspicious activity that seems to come and go in that area. Bartholomew stated that the deputies would increase patrol.

2.2 CHP Department - Officer Rob Tuazon reported that the Cherryland Association lodged a complaint regarding a young man in the neighborhood who was constantly spinning his car tires in the street. Both he and the neighbors approached the young man and solved the problem. Tuazon stated that this is a good example of neighbors working with the CHP and encouraged others to do the same.

Tuazon stated that the statistics for the past month were as follows: Citations on the streets (most on Channel, Grant , Bockman and Via Alamitos) - 231 for expired tags as compared with 249 citations on Mission and E., 14^th. There were 2172 verbal warnings given for the month of June and no fatalities. The DUI arrests were down from May (189) with 138 arrests for June. Traffic collision were also down 13 this month as compared to 14 for last month.

Resident Ready questioned whether the CHP tickets people who park the wrong way on the street as well as those who park up on the sidewalk. Tuazon stated that every time he sees a car parked the wrong way he gives them a warning and writes down the license plate of the vehicle and records it in a database that he can search to ticket repeat violators. Resident Barros asked whether red light runners have increased. Tuazon stated that he has been targeting the traffic signal at Paseo Grande and Hesperian and has had quite a few citations.

2.3 Supervisor Gail Steele - Supervisor Steele had no report.

3.0 MINUTES OF THE PREVIOUS MEETING -

3.1 Approval of Minutes of Meeting No. 1023, Thursday, June 17, 1999 and Special Meeting No. 1024, July 6, 1999. Director Arieta made a motion to approve the minutes, with a second by Director Sherman, the motion passed unanimously.

4.0 FINANCIAL REPORT -

4.1 Approval of June 1999 Expenditures - Director Arieta moved with a second by Director Sherman that the Board approve the expenditures for June 1999. The motion was passed unanimously.

4.2 Discussion of Significant Variances - The Administrator said that there were no significant variances to report . She stated that the office is putting out bids for auditors and will get back to the board for a final decision at its next meeting.

5.0 LIEN AND VIOLATION REPORT - The Administrator reported that there have been 4 (four) liens that have been released, and currently there are 291 cases open.

Violation Report:

Inoperable/Unlicensed vehicle in
front or side yard area:                       18 

Recreational vehicle in front or
side yard area:                                23

General Maintenance of property:              105

Vehicle parked on lawn or other
unpaved area:                                   3

Others:                                        19

Total Number of Letters Sent in June 1999     168

6.0 ADMINISTRATOR'S REPORT

6.1 Hotel/Storage on Embers in San Leandro - The Administrator stated that the San Leandro Planning Commission voted to recommend approval of this project to the City Council with an unanimous vote of 7 commissioners in favor of the development. Ron Groves, a resident on Paseo del Rio, reported that he and his neighbors recently flew helium balloons fifty (50) feet into the air (the height of the hotel) in the lot where the hotel would be built. They then took pictures of how the building would look to the neighbors behind this development. Groves displayed the pictures to the Board members and reported that these pictures were much more revealing with respect to the impact this development would have on the neighbors behind it than the graphics the developer had displayed.

Groves encouraged a Board member(s) from the Association to attend the City Council meeting on July 19 at 7:00 p.m. to encourage the Council to take another look at how this storage/hotel facility would impact its San Lorenzo neighbors. Groves suggested that the Board recommend another EIR study which would take into account the impact of the San Lorenzo residents on the other side of the creek from this development. Groves also suggested that this EIR be done by an impartial person. He stated that the hotel, Hawthorne suites, has many three story hotels, and this would be the first four story hotel of its kind. The Administrator stated that she would attend the meeting. Directors Partridge, Sloan and Spears stated that they would try and attend.

6.2 Lorenzo Theater Update - The Administrator reported that the prospective owner's variance for the Lorenzo Theater was scheduled for the zoning hearing yesterday but was delayed until August 11, 1999. She was unclear as to why this was done. Darryl Gray, the County Zoning Administrator stated that the EIR was currently being finalized and circulated and that yesterday's hearing was an additional opportunity for people to come out and voice their approval or concerns about the variance. He stated that historical issues are currently being worked out between the prospective owner and the Theater Association. Gray stated that anyone can write to him about this proposal at 399 "Elmhurst St. Rm 136, Hayward, 94544.

Frances Nelson asked whether the county will require the new owner to abate the property of rodents etc. Gray stated that he, other county and local officials had toured the building last month and found it surprisingly clean. He stated that the roof needed to be replaced and that the prospective owner has agreed to do this. A resident questioned the amount of parking spaces for the proposed clinic in the theater. Gray stated that the prospective owner has applied for a variance for parking. Resident Kathy Ready questioned what would be done if a majority of the residents do not want the vet clinic in the theater. Gray stated that if someone had valid reasons as to why the clinic should not be in the theater which are related to planning issues, then these concerns would be looked at and considered when the issue is up for final approval. He outlined that four (4) areas the planning department looks at when reviewing a proposal such as this. First, is there a public need? Secondly are there adequate services to support the use (ie: adequate parking)?. Third, will this proposal result in a detrimental impact to the site or the community, and finally, is this use consistent with ordinances and policies in the county? Gray stated that the one area where the public could have the most impact is as to whether the proposal will have a detrimental impact to the site. Residents could point out that the historical designation for the theater would be lost with this interim use before the funds can be raised to restore the theater to its original use. Gray stated that the parking for this clinic is also still an issue.

Gray stated that a public hearing would be held on the issue August 25,1999 at 1:30 p.m. and comments/letters would be received until August 16, 1999.

6.3 Oakland Airport Expansion/Final EIR - The Administrator stated that there were five (5) concerns that the Association questioned with respect to the passage of this EIR. Supervisor Steele stated that she had attended the Board meeting for the Port of Oakland on this issue and recommended a noise study be done prior to final approval of the EIR, however the EIR was approved.

6.4 Other informational items - The Administrator reported there were none.

Motion by Director Arieta and seconded by Director Sherman to approve the Administrator's Report. Motion carries unanimously.

7.0 OTHER BUSINESS

7.1 Presentation by the County regarding the development of the Village Square - The Administrator announced that Jim Sorenson and Darryl Gray from County Planning and Zoning would be presenting a plan for the Village Square Area. Sorenson stated that the county has allocated $100,000 to be used specifically for the San Lorenzo area. Both he and Gray had discussed what would be the best uses for the Village Square in San Lorenzo and they had gotten both Supervisor Steele and the property owner involved. What they decided was to initiate a specific plan for the Village Square. This plan would follow the lead by the Business Development Committee in terms of its ideas. Sorenson pointed out that San Lorenzo is the only district in the unincorporated area with no specific plan. He said that Supervisor Steele encouraged he and his staff to move forward with this plan and as of July 1, 1999 they started putting together a proposal. Supervisor Steele had shared this idea with the Business Development Committee and modified the plan with the County Planning Department. The whole objective behind this plan was to assist the community and the property owner in developing a focused, aggressive plan for the village square area.

Sorenson stated that the plan would emphasize practicality and provide a realistic solution that both the Bohannon Organization and the community could embrace. It would optimize the potential of the land and the land owner, the community and the county. Sorenson pointed out that the county currently has area plans that comprise the general plan; the Eden area plan includes San Lorenzo, Cherryland, Ashland and Fairview. However San Lorenzo does not have a specific plan that focuses on commercial areas.

Sorenson stated that the county would ultimately like to see a plan for the whole Hesperian corridor, including the Square and it is currently looking into redevelopment for the San Lorenzo area. He said that redevelopment moneys can be used concurrently with this plan. The plan would focus mainly on the west area of the Square where the old Mervyn's was located. However, when developing this plan it must consider how the west side will affect the east side which is currently developed. Sorenson stated that the Rite Aid application was a problem with respect to the development of a specific plan. His staff had to consider how an application like this could be processed which ultimately might dictate what comes out of the plan. He spoke with the Bohannon's and asked the Board of Supervisors for a moratorium for the west side of the square while the specific plan is being developed. The Board of Supervisors approved the initial 45 day moratorium which can be extended for 10 more months. The idea was to ask the Board for an additional moratorium through March of 2000 at which time the plan would be complete. The hearing for this extension will be July 27^th at 10a.m, and county staff will recommend approval of this extension.

Sorenson stated that the community, the property owner and the county will need to work together to resolve various issues within this limited amount of time. The way in which the county recommends this be done is to form a panel of experts who will meet and discuss what is practical and reasonable for a specific plan for the Square, looking at the current market, the size of the area and its potential uses. The panel would be composed of the following: A mediator, a facilitator, a commercial/residential urban economist, an architectural firm, two (2) representatives from the Bohannon Organization, two (2) to six (6) people from the community and county staff from planning and zoning. The role of the group would be not to make the final decisions but to direct the process so that the county and the architect can come back with some meaningful plans. Sorenson stated that part of the process would be to have public involvement at each of the panels meetings. There would be breaking points in each meeting where panel members and the public can ask questions or voice concerns/support of the process.

Resident Keith Barros asked how the members from the community would be chosen. Sorenson stated that the Homes Association is the governing body for the Village and would most likely be involved in the process. Sorenson stated that it is important to have a good representation from varying community opinions with respect to the Square.

Sorenson stated that the plan would need to be submitted to the community by the end of the year, so that it can then go to the county for approval and ultimately ready for the Board of Supervisor's agenda by March of 2000. The timeline would be as follows:

Early September 99 would be a kick off panel discussion. (The panel would have been created in August). At this meeting the panel would give direction to the broker/economist to come back with ideas by the end of September. At the end of September, the broker would discuss these ideas and the panel and community would resolve some concerns/issues that arise. Once these are resolved the architectural firm will be charged to submit designs based on the analysis of the broker.

In October the architectural firm will come back before the panel to submit preliminary ideas for an architectural design for the area. This will again be a public meeting and hopefully some agreement as to the details for this architectural design will come out of the process. The architect will then be directed to come up with drawing details for the next meeting.

Gray stated that all along the way the county will be doing an EIR on the plan. He said that the plan will need community review on the issues prior to it going before the Planning Commission or the Board of Supervisors. He stated that updates can be given at both the Unincorporated meetings and the Homes Association meetings. The plan should be fully developed by February 2000.

Director Arieta stated she and Director Sloan were present at the last Business Development meeting where this plan was outlined and she is very excited about it. Director Sloan agreed that he felt very positive about the proposal and liked the idea of the county coming before the Association to update it on the plan. Director Spears stated that he was originally was against the moratorium but now has changed his mind and supports the process for a specific plan. Director Partridge would appreciate the panel informing the Board along the way and questioned by what date the panel members would need to be chosen by.

Gray stated that members should be chosen by mid-August. He said that all members will undergo a training session with respect to planning/zoning and other issues so that everyone will be on the same page when discussing issues of the plan.

The Administrator stated that the plan is very good, however there is one element that is needed and that is of community input regarding the idea. She stated that the community needs to be involved in the entire process and that all community opinions need to be heard, whether it is through telephone surveys, surveys taken outside of Lucky Supermarket , etc. regarding what residents like or don't like about the plan. The Administrator also stated that at the end of the eight month process there needs to be a plan in place as to how the specific plan will be implemented and financed.

Director Arieta questioned what time of day the meetings would be held. Sorenson stated that the meetings would generally be held in the evening. The Administrator stated that the community hall could be used for these meetings.

Supervisor Steele agreed that community input is vital to the planning process and suggested that the Association Newsletter be one vehicle to get the word out to residents. The Administrator stated that she could post updates and meeting dates on the Website and take opinion via the Internet on the issue. Resident Betty Moose suggested that members from the Youth Commission be present on the panel.

Bob Webster from the Bohannon Organization stated that the property owner fully supports the planning process and is willing to commit time and effort to see the process through. His organization hopes that the plan will result in something to help all parties. He stated that Rite Aid is not objecting to the extension of the moratorium trough March 2000, so neither is the Bohannon Organization. Sorenson stated that neither he nor staff have an opinion for or against Rite Aid. The moratorium was to help the plan move forward, without being dictated by any development in the Square for the period of time it is being developed.

Director Arieta made a motion to accept the planning process outlined by the county for a specific plan for the Village Square. Director Sloan seconded the motion. The motion passed unanimously.

Director Sherman asked if the panel is not finalized and there is a need to extend the moratorium would the county let the Association Board know? Supervisor Steele said that staff of the Planning Department would be at all the Association Board meetings updating the residents and Board on the status of the plan. Any extension would be brought before the Association Board for approval. Sorenson stated that by December 1999, staff will know if the panel is on track with the plan or not.

Sorenson informed the Board that the moratorium can be extended twice up to a total of 10 months and 15 days.

7.2 Policy on Public Comment for Board Meetings - The Administrator stated that she does not have this item ready at this time and recommended the item be tabled until next month.

7.3 Business Development Committee - (1) Appointments - The Administrator stated that the Board has four (4) or five (5) applications for the Committee, however in light of the county's proposal to develop a specific plan for the Square the Board wanted to get direction as to what the Committee's charge will be prior to appointing new members. The consensus of the Board was to table this item until the August meeting, allowing the Committee to discuss its charge at its next meeting. New members would be discussed at the August Board meeting.

(2) Scope of committee related to business activities - Thoms said he was concerned that the committee nominated two members two meetings ago and they have still not been considered by the Board. He would like to get these members considered ASAP. Committee Member Mary Reynolds stated that she wanted clarification as to why the Board is tabling the item. She stated that each of the committee's nominees have attended the ongoing meetings since January and she did not understand what the delay was about. Director Arieta stated that the committee needs to decide what its role will be now given the new task force which will be developed with relation to the plan for the Square Area, and once the committee has decided this the Board would look at the nominations and appoint new members. Member Mary Ann McMillan stated that it appears the Business Development Committee is being shuffled to the side. She stated that the purpose of the committee was to see the development of the Square through and she felt that the two nominations given to the Board months ago should be considered now.

Supervisor Steele stated that the committee is vital in terms of the process and the plan for the Village Square. She stated that the committee can be very active in the Plan for the Square. She wants the panel to work closely with the Business Development Committee and that the development of this panel should in no way diminish the committee and its focus. Director Sloan stated that the Committee is vital and stressed that the Board will consider the nominations at its next meeting once the committee has had a chance to discuss what its role will be in the Village Square.

Resident Keith Barros stated the committee should function as they were charged to do by the Board. Part of this charge was to nominate new members to the Board for approval. He said the Board is creating the perception that the committee will be disbanded due to the creation of a planning committee that will no longer be enforce after March 2000. Director Arieta pointed out that the Board is not trying to disband anyone, but merely wanted to give the Business Development Committee a chance to remain as a viable group and discuss what its role will be given the new planning process for the Village Square by the County.

7.4 Home Depot - Resident Hugh Logan read a letter he drafted regarding the proposed development of a Home Depot on Hayward Airport Property. The letter outlined the following concerns with respect to this development:

- An increase in traffic congestion at A and Hesperian

- Pedestrian safety at St. Joachims church and school with this increased traffic

- Delivery schedule for Home Depot during heavy commute hours to accommodate nearby hotel which would adversely affect traffic

- The lack of notification to San Lorenzo Homes Association representatives with respect to this issue being heard by the Hayward City Planning and City Council.

Director Partridge made a motion that the Board approve Logan's letter in concept, and that it forward a letter to the City of Hayward opposing the Home Depot development due to traffic and safety concerns for our residents. Sherman seconds.

Roll call vote: Ayes - Arieta, Partridge, Sherman, Sloan; Noes - Spears.

Logan announced that the Planning Commission is set to hear this item at its July 29^th at 7 p.m. meeting and anyone can attend and speak. The location of the commission hearing is 777 B Street in Hayward. The item will go before the City Council for approval in September.

8.0 COMMITTEE REPORTS

8.1 Business Development Committee - Travis Thoms questioned whether you need a motion and a vote to table an item from the agenda. The Administrator called for a roll call vote with relation to tabling item 7.3(1) from the agenda.

Roll call vote - Ayes: Arieta, Sherman, Spears, Partridge, Sloan

Noes: None. Item is tabled until August 1999 Board meeting.

Thoms stated that the county reported much of what the committee's last meeting discussed. He said that he would like to recommend that the committee reports be moved up on the agenda so that more residents can hear about what is going on with respect to the various committees.

8.2 Airport Committees - None.

8.3 Youth Resources Committee - Dorothy Partridge. None.

8.4 Council on the Prevention of Drinking and Driving - Jim Spears reported that the group is looking for funding and will be passing out key rings at the Zucchini Festival in August.

9.0 PUBLIC COMMENT -

Resident Kathy Ready stated that she recalled committee reports were after directly after the Administrator's report in the past. This way residents could hear committee reports prior to the very end of the meeting, which at times can run very late. She urged the Board to take this change under advisement. Director Partridge said a few years ago there were not as many committees to report on and she was unaware that the agenda had changed. Partridge noted that every agency sets up its agenda differently.

Resident Janet Brennan said that she would support a change in the moving the committee meeting's reports up on the Agenda. She stated that it may help to speed up the meetings. Resident Keith Barros was also in agreement with moving this item on the agenda.

10.0 COMMENTS FROM BOARD MEMBER- Director Spears stated that Assemblyperson Corbet wanted the Board to write a letter supporting the opposition of releasing the truck ban on Interstate 580.

Director Sherman stated that there is an adult newspaper being sold for $1.25 in the Lucky's parking lot and someone needs to find out who is responsible for allowing this to be sold in that area.

11.0 ADJOURNMENT - Director Partridge made a motion to adjourn the meeting. With a second by Director Sherman. The meeting was adjourned at 10:20 PM.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant

Reviewed By: Nancy Van Huffel, Administrator