The special meeting of the San Lorenzo Village Homes Association Board of Directors was held Tuesday June 8, 1999 at 7:00 p.m. in the auditorium with President Jim Spears presiding over the meeting.

1.1 CALL TO ORDER President Jim Spears called the meeting to order.

1.2 SALUTE TO THE FLAG - President Jim Spears led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors Jim Spears, Dorothy Partridge, Jim Sherman, and Millie Arieta were present.

2.0 PUBLIC COMMENT - Dave Sloan introduced himself and stated that he came in second place behind Jim Sherman in the last election, and would be willing to fill the Board vacancy.

3.0 DISCUSSION OF VARIOUS OPTIONS TO APPOINT A BOARD MEMBER - The Administrator gave some background on the various options. She announced Dave Sherman's term is up in January 2000, so there are approximately 7 months left on his term. The by-laws indicate that the Board may appoint a new member anytime another resigns, however they do not state how the Board goes about appointing a new member. The Administrator outlined some options for the Board:

Option 1: Appoint the runner-up who had the most votes in the last election.

Option2: The Board to interview all candidates who ran in the last election and select the best candidate for appointment.

Option 3: Appoint a custodial candidate that would not run in the next election. The Administrator would suggest appointing a former board member who knows the process and how the Board operates.

Option 4: Hold a special election. Ballots would need to be send out by mail and this would probably take a month or two to do. The winner would still need to run again at the end of the term (January 2000).

Option 5: A combination of these various options.

Director Partridge stated that it would be an appointment not an election, anyone interested in the position could pick up an application and be interviewed by the Board and then make a decision.

Director Sherman stated that he would vote for option 1. Director Arieta stated that she is torn between approving option 1 and option 2. She would be concerned that the Board is setting a precedent by selecting option 1. Option 2 would be the fairest, interviewing the past election's candidates and then select the best candidate. The Administrator pointed out that various Board's have appointed members in different ways and that each individual vacancy can be treated in any way the current Board deems appropriate. The by-laws are very liberal about the process of appointment, and she didn't feel that the Board's action for this appointment would set a precedent. Director Arieta stated that as long as this action does not set a precedent then she would choose option 1, due to the fact that Dave Sloan did come in second place in the last election. Director Partridge agreed with Arieta, option 1 would be the best option, as long as it is understood that this would not set a precedent for future Boards to follow. Director Spears concurred with the other Board members, option 1 would be the best choice.

Director Arieta made a motion to adopt option 1to fill the seat vacated by David Sherman, Director Sherman seconded the motion. The motion passed unanimously.

The Administrator asked Dave Sloan whether he would be available for the Board's next special meeting which would take place at 7:00 p.m. in the Community Hall on June 15, 1999. She explained that he would be interviewed and based upon this interview, could then be appointed by the Board. Sloan stated that he would be available to attend the meeting.

4.0 ADJOURNMENT - Director Partridge made a motion to adjourn the meeting. With a second by Director Jim Sherman. The meeting was adjourned at 7:30 p.m.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant

Reviewed By: Nancy Van Huffel, Administrator