The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, March 18, 1999 at 7:35 p.m. in the auditorium with President Jim Spears presiding over the meeting.

1.1 CALL TO ORDER - President Jim Spears called the meeting to order.

1.2 SALUTE TO THE FLAG - President Jim Spears led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors Jim Spears, David Sherman, Dorothy Partridge, Jim Sherman & Millie Arieta were present.

2.0 COMMENTS FROM PUBLIC AGENCIES -

2.1 Report from the CHP - Officer Rob Tuazon - Community Services Officer Rob Tuazon reported on the Department’s first annual Bike Rodeo on March 13, 1999 at Bay School. There were 78 students who participated from Bay Elementary, Grant and Del Rey. The Department gave away a bike and awarded first place contestants in three divisions. Officer Tuazon thanked the sponsors and Deputy Terry Bartholomew from the Sheriff’s Department who came out with his police mountain bike to show the participants. Officer Tuazon reminded residents that this weekend is the San Lorenzo Bobby Sox’s Parade from 9-10 beginning on Via Chiquita and next weekend the San Lorenzo Little League will have its opening day parade starting at 7:00 a.m. to begin in the old Mervyn’s parking lot.

The CHP statistics for the past month were as follows: 14 crashes, and 176 tickets (of those 8 were for driving under the influence and 3 DUI’s were from San Lorenzo.)

2.2 Alameda County Sheriff's Department - Margaret Shindelus handed the monthly crime statistics to the Administrator for review. She reported that there is currently an opening for Deputy Sheriff in the Department as well as an opening for a fingerprint technician. Deputy Shindelus announced that at last month’s C.O.P.P. S. meeting they had a very good turn out, and Bing Hoilo gave a very informative presentation about civil nuisance in neighborhoods and what procedures can be taken to sue a problem residence in small claims court. Next month’s meeting will be at the Arroyo Cafeteria on April 7, 1999 and will host a speaker talking about the county’s explosive ordinance as it relates to bombs, fireworks and other explosives.

The Administrator noted that Supervisor Gail Steele was unable to be in attendance at the meeting due to a conflict in her schedule.

3.0 MINUTES OF THE PREVIOUS MEETING -

3.1 Approval of Minutes of Meeting No. 1015, 1016 & 1017, Thursday, February 18, 1999 - Director Partridge made a motion to approve the minutes, with a second by Director Jim Sherman the motion passed unanimously.

4.0 FINANCIAL REPORT -

4.1 Approval of February 1999 Expenditures - Director Jim Sherman moved with a second by Director David Sherman, that the Board approve the expenditures for February 1999. The motion was passed unanimously.

4.2 Discussion of Significant Variances - The Administrator said that she would report on the variances with the budget report.

5.0 LIEN AND VIOLATION REPORT - The Administrator reported that there have been two (2) Release of Lien forms signed since the February meeting. The Association currently has 128 cases open.

Violation Report:

Inoperable/Unlicensed vehicle
in front or side yard area:                        8

Recreational vehicle in front or side yard area:   3

General Maintenance of property:                  13

Vehicle parked on lawn or other unpaved area:      5

Others:                                            0

Total Number of Letters Sent in February 1999     29

6.0 ADMINISTRATOR'S REPORT -

6.1 Cherryland Annexation - George Graves - Mr. Graves stated that he had come to ask for the Association’s support to prevent the City of Hayward from annexing the commercial properties from Montgomery to the other side of Foothill and from Mission where the freeway interchange is to the Carpenter’s Hall on Maddox. Mr. Graves reported this will effect not only Cherryland but other areas as well. If this area is annexed the tax base for many of these unincorporated areas will be affected not to mention the financial impact it will have on emergency services and the Sheriff’s Department who currently patrol this area.

The Administrator had prepared a draft letter to County Supervisors Gail Steele and Mary King in response to Cherryland’s concerns about this annexation which stated that Mr. Graves had come before the Board in opposition of the annexation and outlined the Association’s support of his group’s opposition as follows:

1. The Cherryland Association believes that this annexation is not beneficial to its community and therefore should not be done;

2. The annexation would take tax dollars away from the County Public Safety Department, (police and fire), where the needs would not necessarily be decreased because this proposal is for annexing businesses only-and not residences.

3. That there appears to be a benefit to the annexation that would seem logical to include the entire Cherryland Area, which would include residences as well as businesses.

Director Partridge wanted further information regarding what the time line was for this proposal. Mr. Graves stated that this was just a proposal with no specific time as to when it would go before the Board of Supervisors, however, he felt that it was important to have the community voice its opposition prior to anything happening. He pointed out how quickly Hayward annexed Walgreens on Foothill and the Price Club near A street in Hayward. He said that the Sheriff’s Department is already understaffed in the unincorporated areas of Cherryland and San Lorenzo due to a lack of funds and that this annexation would make matters worse. Director Partridge asked Mr. Graves if he had any sense as to how the Board of Supervisors feels about the proposal. Mr. Graves stated that he had written to the Board of Supervisors but has not received a response back from them. It was questioned as to whether LAFCO had approved this proposal. Mr. Graves pointed out that this proposal is in the "preliminary stages" and LAFCO has no information on it at the present time.

Director Arieta made a motion to support a letter to the Supervisors in opposition to the City of Hayward’s proposal to annex business areas in the unincorporated areas of Cherryland and Hayward. Jim Sherman seconded the motion. The motion carries unanimously.

6.2 San Lorenzo Little League Lease Update - The Administrator asked if a representative from Little League was present at the meeting. Seeing as there was none, she asked the Board as to whether they wished to vote on the lease at this time or continue the item until the following month. The Administrator stated that she had changed the lease to reflect that tax payments would be due for the property no later than 12/1 for the first installment and no later than 4/1 for the second installment for each year. If payment is not received by the due date then a 10% delinquent penalty fee would apply with an additional fee of $50.00 for administrative costs.

It was discussed and the Board’s consensus was to stop prolonging approval of the lease any further and to vote upon it as it stands without representation from Little League. A representative from Little League could then sign the lease after the Board had approved the new lease.

Director Partridge moved to approve the Little League Lease, Director Arieta seconded the motion. The Board voted unanimously to approve the lease.

The Administrator asked which Board members would be attending Opening Day for the Little League on March 27, 1999. Jim Spears and Jim Sherman stated that they would attend. The Administrator asked the other Board members to let her know by tomorrow as to whether they would attend this event or not.

6.3 KFC Appeal - The Administrator stated that the Board had voted in favor of the Fast Food Proposal for the county a few meetings ago and subsequently KFC was to be approved under this fast food policy. However, there was an appeal filed by Howard Beckman which will go before the Board of Supervisors on Thursday, April 1, 1999. The Administrator presented a copy to each of the Board members and asked for some direction.

Director Arieta stated that she did not see any problem with the relocation. She stated that KFC is already located in the area and she has attended several meetings held for the community and has heard their concerns. She felt that KFC was taking great care to work with the neighbors in helping to mitigate any problems.

Director Partridge said that she knew that there have been several concerns addressed at the Board meetings. She also understood that KFC has tried to address these concerns with the residents who would be affected. One of these main concerns was the children crossing the crosswalk on Hesperian and Hacienda. There are presently not many students who use this crosswalk since the school boundary changes occurred. There are some Middle School children who attend Bohannon who do use this crosswalk. Director Partridge stated that the intersection on Hesperian and Bockman, also has Middle School children crossing at this cross walk. They currently have to contend with the traffic from Taco Bell, the current KFC location, as well as the shopping center entrance, she did not see how one location for KFC was any better or worse than the other. Director Partridge said that the Board was not looking at a new fast food facility in the area, but one that already existed and was moving from one end of the shopping center to the other.

Director David Sherman stated that he does not care how many children have to cross the intersection at Hesperian and Hacienda-one child is too many. The intersection is already very heavy with fast food and mini market traffic and he does not support the relocation of KFC. Director Jim Sherman said that he does not support the move due to the problem with the location of the drive way for the new location.

Director Partridge moved to support the relocation of KFC, Director Arieta seconded the motion.

Ayes: 3 (Partridge, Arieta, Spears)
Noes: 2 ( J. Sherman, D. Sherman)

6.4 Other informational items- The Administrator reported that she got a letter regarding the Grant Ave. bicycle lane. The lane will be constructed in the Fall of 1999 or the Summer of 2000. The goal for the project is to provide bicyclist and pedestrians access to the Bay Trail. The county wanted comments or suggestions forwarded to its offices. There were no objections voiced by the Board members to this project.

The Administrator said she had received notice from the Port of Oakland that the EIR is out in local libraries. She noted that the San Lorenzo Library did not have a copy. She would be following up with this. Final comments are due on Friday, April 30, 1999. The Administrator did not have a copy of the EIR as of yet.

The Administrator announced that Michael Meniktas has a proposal for the property at Grant and Washington in San Lorenzo. She has suggested that he present his proposal before the Business Development Committee, and encouraged all interested residents to attend this meeting. Mr. Meniktas stated that he and his partners have been working with the owners of this property for several years, trying to find a developer to come into the site. They have seen proposals from residential condos to a Taco Bell to a garage. Mr. Meniktas presented drawings of the proposal for a mini storage at the site.

Director Partridge asked how many rental units would be at the site. Mr. Meniktas stated he was not sure at the moment. The total area of rental space would be anywhere from 48 to 55 thousand feet of rental space. It was asked as to who the current owner was. Mr. Meniktas stated the property is currently in Trust but was owned by the Bowmans. Director Spears asked if the storage units would be two stories? Mr. Meniktas stated that Building A, which faces Washington, would be one-story, Building B, which abuts the apartment house would be two-story, Building C, which is the east side where the church is would be two-story, and middle building would be three stories over a basement. The front would be a residential house, 2,500 to 2,600 square feet of living space and office. This would be where the live-in manager would reside. It was questioned where the entrance would be, and it was pointed out that the entrance would be on Grant Avenue. A resident questioned whether the architecture would be tastefully done to blend with the existing buildings in the area. Mr. Meniktas stated that the building would be tasteful and that there would be fencing around the unit up to the church line. Director Arieta stated that most of that area is residential and that she is not in favor of the proposal. She stated that the egress and ingress on Grant Avenue is already a problem with the opening of Grant School, and she cannot see how this development would help with the traffic problems already in existence there. Director Sherman asked how the three-story unit would "blend" with the current architecture, given that there is nothing in the area that is currently three stories. Mr. Meniktas stated that the height meets county requirements of 35 feet.

Resident Lisa Gudjohnsen questioned why he and his partners wouldn’t consider a bowling alley or something for youth to do at this site. She stated that she did not feel that our community needed another storage unit. Even a professional office would be better. San Lorenzo has very few doctors or dentist offices in our town. Resident Emanuel Satingin stated that Arroyo High School is right across the street from this area and that if something was developed at this site tailored to youth, it would be highly accessible to high school students. Mr. Meniktas stated that he appreciates everyone's comments and will be taking this proposal to the Business Development committee meeting on April 1, Thursday.

Motion by Director Partridge Seconded by Director Jim Sherman to approve the Administrator's Report. Motion carries unanimously.

7.0 OTHER BUSINESS -

7.1 Draft Budget for Fiscal Year 99-2000 -

The Administrator reported that the budget is calculated based on the eight months of operation between July-February. She takes the actual expenses of 8 months and then projects the remaining four months of the year. This year she reported that there was a surplus of $7,400. This surplus was due to an increase in Hall rentals of $2,500 and an increase in transfer fees of $4,000. There were $2,000 in legal reimbursement fees which were collected due to homeowners who refinanced their homes.

The Administrator reported that last year a number of capital improvement projects had been identified. One was the replacement of a sewer line which was needed from the hall and the Association Office. She reported that last year three sewage breaks were identified by camera which need to be repaired. A cost of $20,000 was projected for this project and currently she has a bid for $17,000. A grease trap is needed in the hall due to renters dumping food remnants etc. down the drain. The Association has had to call the plumber out on numerous occasions to unclog the sink. This grease trap will be installed within the next few weeks. The Fire Department has also stated that an electrical disconnect panel is needed to ensure safety. This item will cost approximately $3,000. The windows in the Community Hall have dry rot down to the wall, and some of these will need to be replaced this year.

The Administrator said that the Association’s courtyard tree was mistakenly cut down last summer, and she was able to get the company to replace the tree and pay $2,600 for the value of the tree that was cut down. This money was used to get a refurbished gazebo for shade in the courtyard. This item will be constructed within the next few months. Finally, the men’s restroom will be upgraded by the end of the fiscal year with new tile, partitions and other items to meet ADA requirements.

There will be no increase in the $60 assessment fee for next fiscal year. There have been some increases and decreases in income and expenses as outlined in the draft budget. The Administrator informed the Board that the old street sweeper was recently given away to a local contractor. In exchange for the sweeper, the Administrator was able to negotiate a deal for on-call street sweeping at a rate of $70.00 per hour versus the normal rate of $85 to $90 that many companies charge. Thus, the budget includes $5,000 for street sweeping services to contract out to another company for additional help in the winter months.

The Administrator stated that this draft budget will go out in the newsletter tomorrow and be discussed at the April meeting. Director Partridge thanked the Administrator for all her hard work.

7.2 First Reading of Incorporation of Centex Homes - The Administrator stated that she would request the Board put off this item until next month when she can locate or create a resolution which would officially incorporate this development into the Association. As there were no objections, the item was continued to next month.

8.0 COMMITTEE REPORTS -

8.1 Business Development Committee - Chair Travis Thoms reported that there was nothing to report at this time. However the committee was revising its Square Plan and would be hearing its final proposal at its next meeting on 4/1/99.

The Administrator reported that an outline of the committee’s Square Plan will be published in the next newsletter which will be sent out to all home owners by the end of next week. The Administrator asked the Board if they would like her to send a letter to Gottschalks at this time inviting them to bring their business into the old Mervyn’s lot. Travis Thoms stated that he felt the letter would be premature without the Business Development Committee’s plan for the Square area. The Administrator stated that the survey for businesses in the area showed that 93% of those responding wanted a department store and questioned why the Association shouldn’t pursue a store at this time. Resident Roberta Furger stated that the purpose of spelling out the Business Development plan for the Square was that the committee could contact all businesses in a systematic way. Frances Nelson of the Bohannon Organization stated that she did not understand what good it was for the committee to contact and negotiate with these businesses without the Bohannon Organization’s involvement. She stated that their Organization approached many businesses and was unable to secure a tenant prior to Rite Aid. Director Partridge stated that she thought it was a good idea to approach Gottschalks, but that the Board has already set the process in motion by developing the Business Development Committee and it should consider giving the committee more time to develop its plan prior to doing anything with Gottschalks. If the Business Development committee does not seem to be moving forward, then the Board can take another look at forwarding this letter to Gottschalks, but until then, let the group develop a plan. Director Arieta stated that she felt the Business Development committee should have an opportunity to develop its plan and move forward. If the committee seems to be dragging its feet, then the Board can step in and contact businesses itself. The Administrator stated that she did not feel the Business Development Committee was dragging its feet, but felt that it had taken several important steps in trying to ascertain what the community wants for the area. The community had stated it wants a department store, and she felt that it was appropriate for the Board to pursue Gottschalks given this information.

The consensus of the Board was to put off this letter to Gottschalks until the Business Development committee had developed its plan for the Square and then to see what progress the committee would make from that point on.

8.2 Youth Resources Committee - Director Dorothy Partridge stated there was nothing to report this month.

8.3 California Highway Patrol Committee - Director Millie Arieta stated that she is the liaison between the CHP and residential concerns. She announced that Sergeant Steve Bell has been transferred and that she will be working with Officer Rob Tuazon from this point forward.

8.4 Airport Committees - Lisa Gudjohnsen stated that in April there will be another open forum with developers of the Hayward Airport. Ms. Gudjohnsen did not know the exact date of this event but would try to get the specifics for the Administrator so that it could be published in the Association newsletter. Ms. Gudjohnsen encouraged residents to call regarding airport noise. The number is 293-8692. She stated that many classrooms are affected by airport noise and the District PTA is getting involved and will potentially draft a resolution in opposition of the noise and disruption the airport noise is causing in many school classrooms. Ms. Gudjohnsen noted that when people call to complain, they need to record the time and date of the disturbance.

8.5 Council on the Prevention of Drinking and Driving - Director Jim Spears had no report this month.

9.0 COMMENTS FROM BOARD MEMBERS -

The Administrator announced that she noticed that Little League representative Robert Tinoco had arrived at the meeting, and she asked him to stay after the Board meeting so that he could sign the Little League lease that was approved by the Board earlier in the evening.

Director Jim Spears stated that he appreciated everyone who keeps coming back to the meetings. Director Dave Sherman said that many times in the meeting he senses anger and distrust between the community, Bohannon and the Board. He stated that there should not be a "me against him" attitude. As a community everyone should respect each others’ opinions and agree to disagree. The bickering should stop, and residents and board members should attempt to be civil and friendly trying to focus on what can be done for the community.

10.0 PUBLIC COMMENT -

Resident Howard Beckman stated that he would be willing to volunteer to post the minutes and the agendas on the Association's web site. The Administrator thanked Mr. Beckman and stated that she is in the process of taking a computer class which will allow her to develop a site which would include all this information on the Association's web site.

Mr. Beckman stated that he would like the Board to consider changing its monthly agendas to reflect which items are "informational" and which are "action" items so that residents can have a sense of which items will be voted upon.

A resident questioned why the Association couldn’t send its newsletters out earlier with the information about the Board meetings. The Administrator pointed out that the newsletters are bi-monthly and cost over $3,000 for printing and mailing. It was suggested that perhaps the Association could post its meeting notice in other public places such as Lucky Market or on Channel 3. A resident asked whether a banner could be hung up over Paseo Grande announcing the Board’s monthly meetings. The Administrator stated that she is looking into a community sign which would have all information about community events and Association meetings.

Resident Roberta Furger stated that she noticed over the weekend there are many people illegally cutting through the Wells Fargo Parking lot where one of the exits was eliminated. She felt it had gotten worse since the new construction of the area and asked if the CHP or Sheriff’s Department could patrol the area. Residents are illegally going through the back parking lot of Wells Fargo and onto Ducey Way. This is causing problems with traffic coming in and out of the alley as well as traffic on Paseo Grande.

11.0 ADJOURNMENT - Director Partridge made a motion to adjourn the meeting. With a second by Director Dave Sherman. The meeting was adjourned at 9:44 PM.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant

Reviewed By: Nancy Van Huffel, Administrator