The annual meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday, February 18, 1999 at 7:15 p.m. in the Community Center Auditorium. There being no quorum present, President David Sherman adjourned the meeting at 7:17 p.m.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant

The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, February 18, 1999 at 7:30 p.m. in the auditorium with President David Sherman presiding over the meeting.

1.0 CALL TO ORDER - Director David Sherman called the meeting to order.

1.1 SALUTE TO THE FLAG - Director David Sherman led the Board and the audience in the pledge of allegiance.

1.2 ROLL CALL - Directors David Sherman, Jim Spears, Dorothy Partridge, Jim Sherman were present, Director Millie Arieta was absent.

2.0 COMMENTS FROM PUBLIC AGENCIES -

2.1 CHP Monthly Statistics - Officer Rob Tuazon reported that last month he was supposed to present the CHP statistics to the Board but was unable to do so because of a conflict in his schedule. Officer Tuazon stated that Sgt. Steve Bell would be transferring from the County program, and that Officer Tuazon has been designated as the Community Officer for the area. The officer stated that he has been with the Highway Patrol for 4 years and graduated in 1995 from the CHP academy in Sacramento. After his graduation he worked in Los Angeles for a year, then transferred to the Bay Area where he grew up. Officer Tuazon reported the following CHP statistics for the month of January 1999: There were 79 citations for driving under the influence, two (2) of which were from San Lorenzo. There were a total on 22 traffic collisions, six (6) of these on Hesperian and one ( 1) on Paseo Grande; two(2) on Grant and one (1) off Hacienda. The CHP received a total of six (6) parking complaints for the San Lorenzo are for the month of January. The CHP is noticing a trend with the number of speed complaints decreasing; however the number of parking complaints is on the increase. (Many of the complaints are around or near schools.) In response to this the CHP has developed a traffic parking patrol, dedicated to patrolling parking violations. Traffic accidents will still take precedence over the parking.

Director Spears complimented the officer for red tagging a boat on Bockmail Rd. A resident questions whether a radar trailer could be placed on Paseo Grande. Officer Tuazon stated that he believed the CHp was doing a survey regarding that street, but was not aware that any radar would be placed on the street at this time. Resident also complained about seeing more people running red lights on Paseo Grande and Hesperian intersections as well as Lewelling and Hesperian. Officer Tuazon mentioned that the department has a motorcycle officer who is currently being trained and will be patrolling the San Lorenzo area on a permanent basis.

2.2 Alameda County Sheriff's Department - Deputy Margaret Shindelus handed out the monthly crime statistics for January 1999. Deputy Shindelus announced that the upcoming Community Policing meeting would be about public/civil nuisance lawsuits. The deputies were inviting a resident from the Via Anacapa area to speak on a lawsuit that was successful for him and his neighbors regarding a problem residence. Deputy Shindelus stated that she has copies of the schedule of the upcoming C.O.P.P.S. meetings for anyone interested.

Deputy Shindelus also stated that both she and Deputy Bartholomew are involved in the torch run for the Special Olympics. This is a four month fund-raiser specifically for the Special Olympics. They have a few events scheduled for the Castro Valley area but are looking for suggestions for additional fund-raising events. They are currently looking for someone to help with the donation of a dunk tank for their "dunk a cop" fund-raiser. The Administrator stated that she may be able to locate a dunk tank for the deputies. She will contact them with the information.

2.3 Supervisor Gail Steele - Supervisor Steele reported on the Oakland Airport Noise Committee: Last year there were 506,000 complaints with only 7 complaints coming from San Lorenzo. Hayward had 60 complaints and San Leandro had 386 complaints. The Supervisor reported that a resident from San Leandro presented a video to the committee which he had taken over a several month period. The video recorded the dates, and times of jets that traveled over his house at all hours of the day. The Supervisor thought this video was very powerful and reconunended that he present this to the San Leandro City Council as well as the Port of Oakland. The Supervisor stated that the committee is moving forward on several study items, and committees are being formed to include the cities of Hayward, Alameda, Union City, Oakland and San Leandro.

Director Partridge questioned where the EIR process was with respect to the lawsuit filed by San Leandro. She had seen a notice in the San Leandro times that stated comments had to be received by 2/24/99. Director Partridge was concerned that the Port of Oakland would not inform the County and the Association in time to make comments. The Supervisor was not aware of this additional EIR and would look into it immediately. Supervisor Steele stated that JoAnn Parker is the staff person assigned to follow the EIR process and suggested that she be contacted at 510-670-651 1. The Supervisor stated that everyone on the committee will get a copy of the EIR. She stated that committee members from all of the areas of the East Bay including San Lorenzo and San Leandro seem to be equally concerned about the problems generated by the noise from the Oakland Airport and she felt that the committee was moving forward.

3.0 MINUTES OF THE PREVIOUS MEETING

3.1 Approval of Minutes of Meeting No. 1014 Thursday, January 21, 1999 - Director Spears made the following corrections to the minutes: Item 4.0 Financial Report, Page 3, Director Spears made the motion to approve. Director Jim Sherman made a motion to approve the minutes as corrected of meeting No. 1014, January 21, 1999. With a second by Director Spears the motion passed unanimously.

4.0 FINANCIAL REPORT

4.1 Approval of January 1999 Expenditures - Director Jim Sherman moved with a second by Director Spears that the Board approve the expenditures for January l999. The motion was passed unanimously.

4.2 Discussion of Significant Variances - The administrator reported that there are two variances that are noteworthy. The Association has increased its auditorium rentals and is $3,000.00 over budget and $2,000.00 over budget on the transfer fees.

5.0 LIEN AND VIOLATION REPORT - The Administrator reported that there has been one (1) Release of Lien form signed since the January meeting. The Association currently has 143 cases open.

Violation Report:

Inoperable/Unlicensed vehicle in front or side yard area:    5
Recreational vehicle in front or side yard area:             9
General Maintenance of property:                            11
Vehicle parked on lawn or other unpaved area:                6
Others:                                                      3
Total Number of Letters Sent in January 1999                34

6.0 ADMINISTRATOR'S REPORT

6.1 Update on Lorenzo Theater - The Administrator stated that the first inaugural meeting went very well for the Lorenzo Theater. She introduced Larry Leal who spearheaded the meeting. Mr. Leal stated that there were 125 people at the inaugural meeting for the Lorenzo Theater. He reported that subcommittees will be formed within the next couple of weeks concentrating on grants and funding which is needed to get the theater running again. He was very pleased with the turn out for this meeting and stated that there are many people in the community who want to see the theater restored.

6.2 County's Fast Food Policy/clarification of drive-thru - The Administrator stated that at the last meeting the Board wanted clarification of what a "drive through" was. The Administrator called the county and received the following definition as set forth in the county ordinance: "Drive-in business" means a business activity consisting of sales for service activity predominantly rendered to patrons who normally receive the product or utilize the service at least in part while automobiles are on the premises. This definition includes drive-in restaurants and automobile car washes. Drive-in restaurants means any eating establishments which contain any of the following characteristics:

1. The floor area available for public use is less than 1/2 the total floor area;

2. Has an outside service window;

3. Is designed for use of service to patrons while an automobile is on the premises.

6.3 Road Hump Evaluation - The Administrator stated that she received an evaluation submitted by County Traffic Engineer, Robert Preston, to the Supervisors of Alameda County. In the letter it stated that there were 72 surveys sent out to residents along Bockman Road. Of these, 41 responded (57%). Three questions were asked in this survey: 1) Do you like road humps? 78% responded yes 2) Have road humps reduced the speed of motorist on Bockman Rd adjacent to elementary schools? 63% responded yes, and 3) Should additional traffic calming measures be considered on Bockman Rd? 63% responded yes.

The Administrator stated the evaluation included a response to resident Keith Barros' question of whether radar could be placed on Bockman. The answer now is-yes. Apparently the speed humps slowed down traffic enough so that the road is now within the required percentile where radar can be used. The traffic engineer stated in his letter that he will be asking the CHP to use radar on this road in the near future. The radar is not just specific to school zones, but can also be done in the non-school zones. The administrator stated the speed humps have helped. It is unclear whether additional humps can be installed on main streets like Bockman because of emergency vehicles and their right of passage.

Resident Keith Barros stated that he is pleased that additional studies can be done using radar on Bockman road, and he has identified other areas on Channel as well as Via Amigos where two additional speed humps may be installed per Mr. Preston. The status of this project will be determined by the effect the placement of these new humps would have on emergency vehicles traveling through the area.

Mr. Barros stated that in response to Director Jim Sherman's question at last month's Board meeting regarding school traffic zones along Bockman near Bohannon Middle School; the traffic engineer had stated that they would need further clarification as to what is needed. If there are already signs in the area, additional signs would require justification from the Association as to why it believes more are needed. If additional signs are put up, the Association may be responsible for some of the funding to supply these signs.

Mr. Barros further reported on the status of getting additional stop signs on Paseo Grande. He stated that the traffic assessment is pending as far as stop signs at the intersections of Paseo Grande and Via Primero and Via Granada and Paseo Grande. It appears that the Via Primero intersection will not get four-way stop signs due to the problem of a back up onto Hesperian Blvd. The stop sign at the Via Granada intersection is still pending due to other traffic variations in the area. With respect to the Wells Fargo Parking lot area, Mr. Barros reported that the red curbing will be re-done sometime in March or April where there is currently a faded red area. The pedestrian fence barrier between Wells Fargo and CitiBank is being considered by Public Works.

The Administrator stated that she had spoken with Mr. Preston about one thing that was not addressed in his report. Her question was why the Wells Fargo parking lot did not have a red arrow for entry off of Paseo Grande. Mr. Preston responded by stating that the county wanted to discourage people from entering from Paseo Grande, preferring that they enter the bank from the traffic light off Hesperian.

Dorothy Partridge wanted to know why the entrance to Wells Fargo off of Paseo Grande does not allow traffic to go through to the front of the bank. It was pointed out that this is private property and Wells Fargo determines the flow of traffic in the lot.

Resident, Lisa Gudjohnsen wanted to know if another 4-way stop sign could be considered on Via Coralla and Via Alamitos. Many of the children getting out of school are using these streets to walk home. The Administrator stated that she should get a petition and have a number of people sign it so that the Association could forward it to Bob Preston. A question was asked as to whether the CHP could increase patrols in the area. Officer Tuazon stated he could have this done.

A resident questioned whether the county could remove the crosswalk on Grant Ave between Arroyo High School and the Little League Park. The Little League park is now fenced in and the children will no longer be able to cut through the area to get to the homes behind the park. Director Partridge stated that he should check with the principal of Arroyo High School first and then pursue this with the county.

6.4 Other informational items: Chevron Status; Letter from HARD

Chevron - The Administrator stated that she was present at a county zoning meeting wherein Chevron indicated that it was dropping its plans to build a service station and she was unclear as to why. She asked Scott Bohannon, owner of the property, to clarify this for the Board. Mr. Bohannon stated that he was not aware that Chevron had actually dropped its plans. The plans had been postponed due to the traffic study done. The easements on the Bohannon property and the County property were more complicated than was originally thought. The Bohannon Organization wanted Chevron to move its station closer to the Lucky Supermarket and the county wanted Chevron to block its entrance from Hesperian. Chevron had stated that it needed to look at the items discussed and revise its original proposal.

HARD - letter-Director Dorothy Partridge stated that at the last San Lorenzo Youth Resources meeting the subject of money that would be generated by the Centex was discussed. HARD receives $2,800.00 per single family unit built as in-lieu fees. Doug Morrisson from HARD and one of their administrators was present at the Youth Resources meeting. Mr. Morrisson stated that he would have the General Manager write Director Partridge regarding use of these funds. The Youth Resources group was concerned that, the money had already been figured into HARD's budget in anticipation of the funds. Director Partridge did receive a letter of response from HARD General Manager, Wes Asmussen. The letter stated that the money would be used to take care of needs already existing in our area and would not be used for any additional programs. The letter outlined that the fees cannot be used for programs for maintenance of facilities but must be used for improvements of new or existing facilities within the San Lorenzo, Ashland or Cherryland areas. The letter stated that currently there are several hundred thousand dollars of needs in San Lorenzo area including State required ADA and US Consumer product safety guidelines for upgrades of community play structures and centers. The group was disappointed with this response because it thought this money could be used to start something new for youth in the area. Director Partridge stated that she would like to join the Administrator to meet with Wes Asmussen to determine how much of these funds are being spent in our area. It is her understanding that monies generated by development in our area should be used specifically for our area.

The Administrator stated that she would like to meet with the HARD General Manager and question not only where the in-lieu fees were being used, but also how much money HARD has spent in San Lorenzo in the past. It was the consensus of the Board that the Administrator and Director Partridge meet with the HARD General Manager to find out more information about the in-lieit fees received from the Centex Homes Development.

The Administrator stated that at the last Board Meeting resident Ann Marie Mrak voiced some safety concerns about Mervyn Morris Park. She subsequently came into the Association office with a list of these concerns which the Senior Administrative Assistant reviewed on a visit to the park. The main areas of concern were swings that could pinch or catch fingers and the 4 to 6 foot unrailed drops from play structures at this park. The Administrator wanted the Board's approval to forward a letter to HARD outlining these concerns to see how they respond.

The Board concurred to forward this letter regarding safety concerns at Mervyn Morris Park to HARD for its response.

The Administrator announced that Life Chiropractic College had recently informed the Association office that they would be moving to Hayward. The school plans to open at the new site in July, 2000. They will be missed by the community.

Motion by Director Jim Sherman Seconded by Director Spears to approve the Administrator's Report. Motion carries unanimously.

7.0 OTHER BUSINESS

7.1 President's Annual Report - President David Sherman read the annual President's report which will go out to all homeowners and residents in the Association's bimonthly newsletter.

A question was brought up by a resident regarding what the status of the Rite Aid proposal was. Scott Bohannon stated that the organization has a signed lease agreement with Rite Aid and thus it is contractually obligated to present the proposal to the county for approval. The application for this approval will be sent to the county this coming week and will be the same proposal that was presented before the Homes Association. His organization was encouraged by the Association's survey which showed that many people are in favor of the proposal. Mr. Bohannon stated that he would be responding to a letter sent by Mary Reynolds, a San Lorenzo resident and member of the San Lorenzo Village Action Committee who wrote against Rite Aid. He would be sending a copy to the Association.

The Administrator stated that she would like to borrow the large architectural diagrams for the Business Development Committee. Mr. Bohannon stated that he would be happy to lend these boards to the Administrator.

7.2 Little League lease - The Administrator introduced Mr. Tinoco from the Little League organization and stated that the Association had the final draft lease which was ready to be signed. There were some minor changes which had been discussed and approved by the Board: (The lease was noted to be retroactive to 4/l/98 which is when the lease originally expired.) Rental would be $650 for the first 3 years; The following 3 years would be $700; and for the next four years the rent would be $750. The late fee had been changed from $ 1 00 to I 0 % of the rental fee. Payment of taxes has been changed to be deemed late if received after the 15 th of February. The other change was with respect to negotiations. Currently the lease states that 3 people from Little League would sit on a board with 2 people from Homes Association this has been changed to 2 people from Little League; 2 people for the Homes Association and one person who is mutually agreed upon from Mediation Services.

Mr. Tinoco questioned whether the delinquent tax date would apply for this year. The Administrator stated that it would not. She pointed out that the Little League usually pays all of its taxes in one lump sum in January. The first installment billed in November is usually picked up by the Association. Mr. Tinoco was concerned about the February 15' deadline, given the fact that the taxes are due in April. The Administrator stated that traditionally the League has paid in January with the Association carrying the bill for two months. The Board felt that given this payment history, it was fair to move up the date of delinquency. Mr. Tinoco was concerned that if the League gets a new treasurer, he or she may want to go back to the two-payment system. The Administrator suggested that Mr. Tinoco go back to the League Board to see what they wanted to do with respect to these taxes. She made it clear that if the payments are to be made in two parts, penalties from the county would apply if received after the due dates. Mr. Tinoco stated that he would take it to his Board and would come back to the next board meeting so that the lease can be finalized. Mr. Tinoco thanked the Board members and the Administrator for their patience.

The Administrator reminded Mr. Tinoco that the taxes for 1998 have still not been received by the Association from the Little League Organization.

7.3 Election Results/Comments - The Administrator reported that the Board of Directors 1998 election had six candidates and the results were as follows:

         Jim Sherman (Incumbent)                    1375 votes
         Dave Sloan                                 932 votes
         Howard Beckman                             635 votes
         Ayman Masri                                602 votes
         Herbert Crowle                             530 votes
         Travis Thoms                               189 votes

         Total                                   4263 votes

Mr. Thoms stated that according to the current by-laws whoever has the most votes wins. He stated that he did not think that this was a fair way of getting elected especially when there are as many candidates as there were in this election. He noted that the winner of this election did not receive a majority of the total votes cast. Mr. Thoms suggested a run off vote for the three top candidates and that the by-laws should be changed for the upcoming years to provide this type of procedure if a candidate did not receive a clear majority of the votes cast. Mr. Thoms was concerned that the incumbent candidate would always have an advantage if there were multiple candidates, because of the dispersal of the votes. The Administrator pointed out that in the past ten years she knows of three elections where the incumbent did not win. Director Partridge stated that the Association cannot have a run-off for this election due to the fact that the current by-laws state that the candidate with the most votes wins. The Administrator stated that if the Association was to have a run-off election, it would be expensive and not feasible given the time needed. She noted that it cost approximately $4,991 to run this past election without including staff time. She also noted that this year's election had an unusually good turn out; and that normally the voter response is much less. It was pointed out that the Association Board has five separate members who make decisions for the community, and that it is not necessary that each of these candidates receive a clear majority vote since one member cannot affect a decision by him or herself.

The consensus of the Board was to leave the election process as it currently stands in the by-laws.

8.0 COMMITTEE REPORTS

8.1 Council on the Prevention of Drinking and Driving - Jim Spears stated that Director Jim Sherman wanted to get various paraphernalia regarding drinking and driving that he could distribute to his 8th grade class at Edendale Middle School. The Council is giving Director Sherman this material and any organization interested in information regarding drinking and driving is welcome to it.

8.2 Youth Resources Committee - Director Dorothy Partridge stated that there was no report, however she wanted to inform the Board that the after school programs at the Middle Schools in San Lorenzo will start on 2/22/99. She stated that the San Lorenzo Local Organizing Committee needs to be commended for their involvement in helping to create these'programs.

8.3 Oakland Airport Committee - David Sherman Director David Sherman stated that Supervisor Gail Steele already gave an adequate report. She also added that the EIR is just about comments that are related to the scope of the committee. Director Partridge wanted to make sure that the Association is on the mailing list to get a copy of the EIR so that it may comment. Supervisor Steele assured the Board that everyone on the conunittee will get a copy of the EIR.

Lisa Gudjohnsen suggested that the Board agenda include a report from the Hayward Airport committee. The Administrator suggested that Ms. Gudjohnsen call her when she has a report and she will make sure that it is on the agenda for the Board meeting.

8.4 Business Development Committee (Report and clarification of charter) - Travis Thoms Mr. Thoms stated that the conunittee has reviewed the changes in its charges as recommended by the Board and wanted the following to be reviewed and changed: Paragraph two, last sentence which states "committee members shall not undermine the work of the committee. " Some of the committee members were afraid that this clause would impact their own personal activities, and that there was a potential for a member to be thrown off this committee if they voiced a personal opinion contrary to the committee's. Mr. Thoms requested the Board further clarify this clause of the Charter to reflect that "persons are not to represent themselves as Business Development members when participating in events, issues etc. which are outside the direction of the committee. " Mr. Thoms also stated that the committee would like to change the Paragraph 4 "members of the committee who have two unexcused absences... " The change would be as follows: "members of the committee who miss two consecutive meetings cannot vote at the following meeting and those members who miss four consecutive meetings will be dropped from the committee." The final recommendation was that the third Paragraph be changed from "no more than two board members..." to "two board members... "

Travis Thoms requested that any time the committee submits something to the Board that the original document be attached to any changes. He reported that the committee has finished its first draft of the Village Square Vision Plan which each of the Board members should have a copy of. The committee would like comments from the Board on this plan prior to its next committee meeting, on March 4, 1999.

9.O COMMENTS FROM BOARD MEMBERS - Director Jim Sherman thanked Travis Thoms for running in the election and was happy to see so many residents interested in running for a Board position.

10.0 HOMEOWNERS COMMENTS - Lisa Gudjohnsen stated that the marquee at Bohannon Middle School will be donated by the Bohannon Organization. She also reported that there were five children who were babysat at this Board meeting. She requested that the Association announce this service for interested residents in the bimonthly newsletter so that more people know about this free service.

Ms. Mrak thanked the Association for making the decision to forward the letter to HARD regarding safety concerns at Mervyn Morris Park.

Keith Barros stated that he was happy that there were six candidates who ran for the Board this year and thanked all who ran for the position. He also thanked Lisa Gudjohnsen for her participation in the speed hump study on Bockman and the Conununity Policing Deputies for their help in removing some of the panhandlers out of the San Lorenzo area.

11.0 ADJOURNMENT

Director Jim Sherman made a motion to adjourn the meeting. With a second by Director Jim Spears, Director Dave Sherman adjourned the meeting at 9:41 PM.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed By: Nancy Van Huffel, Administrator

A meeting to elect new officers for the San Lorenzo Village Homes Association Board of Directors was held on Thursday, February 18, 1999 following the close of the regular meeting in the Conununity Center Auditorium.

1.0 CALL TO ORDER - The Administrator Nancy Van Huffel called the meeting to order at 9:41 PM.

2.0 REORGANIZATION OF THE BOARD - The administrator announced that motions would now be entertained to reorganize the Board.

2.1 Election of President - Director Dorothy Partridge nominated Director Jim Spears as President of the Board. Director Jim Sherman seconded the motion. With no further nominations the board voted unanimously to appoint Jim Spears as President.

2.2 Gavel Turned Over to New President - The gavel was passed to Director Jim Spears and the administrator turned the meeting over to President Spears.

2.3 Election of Vice President - Director Jim Sherman nominated Director David Sherman as Vice President of the Board. Director Dorothy Partridge seconded the motion. With no further nominations the board voted unanimously to appoint Director David Sherman as Vice President.

2.4 Election of Secretary-Treasurer - Director Jim Sherman nominated Director Dorothy Partridge as Secretary-Treasurer of the Board. Director Dave Sherman seconded the motion. With no further nominations the board voted unanimously to appoint Director Dorothy Partridge as Secretary-Treasurer.

3.0 OTHER BUSINESS AS DIRECTED BY THE PRESIDENT

3.1 Remarks from Board Members - Directors Partridge and Spears congratulated Director Jim Sherman on his reelection to the Board. The Administrator commended Director David Sherman for his service as President of the Board. She stated that it is not easy for anyone to take on the responsibilities of the Board Presidency and appreciated all the hard work and effort Director David Sherman put into the position.

3.3 Appointment to Committees - The Administrator announced that due to the absence of one of the Board members that the appointment to committees would be continued until the next board meeting.

4.0 ADJOURNMENT - With no further business remaining, Director Dorothy Partridge made a motion to adjourn the meeting. With a second by Director David Sherman, the meeting was adjourned at 9:47 PM.

Respectfully Submitted,

Dorothy Partridge
Secretary-Treasurer

Recorded and Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed by Nancy Van Huffel, Administrator