The annual meeting of the San Lorenzo Village Homes Association Board of Directors was held on Thursday, February 17, 2005 at 7:15 p.m. in the Community Center Auditorium. There being no quorum present, President Ready adjourned the meeting at 7:17 p.m.

Respectfully Submitted,

Pat Pebelier
Secretary-Treasurer

Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed by Nancy Van Huffel, Administrator, and Kathie Ready, Board President

The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, February 17, 2005.

1.1 CALL TO ORDER -- President Kathie Ready called the meeting to order at 7:30 pm.

1.2 SALUTE TO THE FLAG -- President Ready led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL -- Directors Kathie Ready, Jim Sherman, Pat Pebelier, Peggy Sheridan and Patrick Ledesma were present.

2.O MINUTES FROM THE PREVIOUS MEETING

2.1 Approval of the minutes of Meeting No. 1102 Thursday, January 20, 2005 -- Director Sheridan makes a motion to approve the minutes Director Pebelier second, the motion passes unanimously.

3.0 COMMENTS FROM PUBLIC AGENCIES

3.1 Alameda County Sheriffs Department -- Deputy Peterson reported for Deputy Finton who hurt himself in the line of duty and will be out for approximately 9 months. He noted that he did not have a print out of the crime statistics, but reported as follows: there have been several auto thefts in the area. Peterson noted that Hyndai's and Acura's have been targeted lately. Peterson also noted that there was an armed robbery at McDonald's on Hesperian. There were no injuries and nothing was taken. There was also a car jacking at the San Lorenzo Post office. The individual who had their car jacked was placing something in the post office at 2 am and left the keys in the car with their motor running. He warned people of doing this any time of day. There was also an armed robbery on the Paseo Grande overpass. Apparently the robber saw the victim get money from the ATM, followed the person and then robbed her. There was also a shooting on Via Chiquita this past month, where no one was injured. This incident is still under investigation.

Director Sheridan noted that there have been several auto thefts this past month. Her husband was one of the victims. Peterson stated that there have been seven (7) auto thefts in the past month. He warned residents to not leave anything in their car that would provoke this type of crime. He also stated that they would increase patrols at night in the area.

Peterson also noted that the sheriff's are still investigating the two (2) homeless stabbings that occurred in San Lorenzo in the last 60 days.

Director Ready and Director Ledesma asked Peterson if for the next meeting, he could bring a break down of the crimes in the area in a chart form as has been previously done by Finton.

A resident on Via Enrico asked about whether sex offenders could reside near a school. Peterson stated that he is unsure of the laws that govern released sex offenders. He will get the information from the resident and look into it.

[Following statistics were made available after the meeting.]

Statistics for Alameda County Sheriff's Office Jan./Feb. 2005

                                             Change from
Crime                        Number          last month        Affected Streets

Stolen vehicles                     9             n/a          Perkins, via Barrett, Eden, Clawiter, 
                                                               Paseo Grande, via Sarita
Attempted Stolen Vehicles          n/a            n/a
Recovered Stolen Vehicles           7             n/a          Middle Golf Course, Bartlett, via 
                                                               Cielo, Barlett
Residential Burglary                4             n/a          via Media, via Melina, Robscott  
Commercial Burglary                 2             n/a          Bello, Hesperian    
Auto Burglary                      12             n/a          via Marlin, Hesperian, via Pinale, 
                                                               Grant, via Arriba, Royal, via 
                                                               Manzanas, via Nube, Monte Vista 
Grand Theft                         7             n/a          Royal, via Manzanas, Shirley, 
                                                               Hesperian
Graffiti                            2             n/a          Paseo Grande
Robbery                             5             n/a          Hesperian, Bockman, Paseo Grande, via 
                                                               Alamitos

3.2 CHP -- Officer Hahn reported the following statistics:

CHP Statistics for January 2005

Infraction               San Lorenzo     Total for Unincorp. area
Collisions                      19                        170
Tickets                        228                      1,830
Parking Tickets                 48                        226
Storage/Impounds                11                        125
Stolen Recoveries                5                         17
Parking Complaints             n/a                        n/a
DUI Arrests                    n/a                        n/a

Total Warnings for Hayward Area CHP:   n/a

The Administrator asked that the CHP make sure to ticket for street sweeping in the mornings as well as the afternoons in Monday's area. She said that residents as well as staff had noted that officers were out in the morning but did not come back to continue to ticket in the afternoon.

3.3 Supervisor Lai-Bitker -- Staff member Shawn Wilson reported that on April 23, 2005, his office would be hosting a community cleanup. Interested residents should be a Meek Estate at 8 am. He said that his office wants to work with the Homes Association to identify areas in the Village to clean up.

Wilson reported that so far eleven (11) trees have been restored by PGE from the previous pruning several years ago. Most of the work has been done on Via Manzanas. He noted that 100 homeonwers had been sent letters to ask if they want to have their particular tree repaired. Director Ready stated that she would like to discuss some areas with Wilson that had been missed where trees were damaged. Wilson stated that he would talk with her about this and note those areas.

Wilson stated that tomorrow, Friday 2/18/05, Lai-Bitker would have an Economic Development meeting in her office. The Supervisor also has free income tax assistance for low income residents in her office on certain days. A flyer was available with more information to interested residents.

3.4 Zoning Report -- Bruce Babcock gave the zoning report for the past month (see Attachment A) Director Ready asked about Rasputins Record store and the excess signs on the windows. Babcockstated that he had done a site visit and would be sending a letter to the store about the signs.

Director Sheridan noted that the sandwich signs in the Lorenzo Shopping center are popping up all over. Babcock said he would look into this and take appropriate action to get rid of the signs.

3.5 Public Comment -- Resident Harry Curlett said that the Homes Association is bound by new Corporation Code. He said that law requires, that he notify the Association, that if it does not hold an annual meeting of the membership it is in violation of corporation law. Director Ready asked Curlett what if 10% of the members do not show up then the Association cannot conduct business and therefore cannot hold a meeting.

Curlett stated that the Corporation Code says that when you do not have a quorum present, you, the corporation can petition the court to have a meeting, a special meeting, and whatever people appear will be a quorum for the complete transaction of corporation affairs and the election of officers of the board of directors. Curlett said that he can notify the board of the procedure and if they do not do it, he will do it himself. He said by speaking at this board meeting he is putting the Board on notice and if they do not hold this special meeting within 60 days, he will get a court order to hold a meeting in the accordance with section 7515 of the Corporation Code.

Resident Keith Barros announced the Pancake Breakfast which would be held in the Community Hall on Sunday February 27, 2005. All proceeds would go to the Lorenzo Theater Foundation.

4.0 FINANCIAL REPORT

4.1 Approval of February 2005 Expenditures (including payroll)and significant variances -- Director Sherman makes a motion to approve the February 2005 expenditures, Director Pebelier seconds, the motion is approved unanimously.

The Administrator noted that she needs to deposit Association funds received from Assessments into an account with the highest interest rate.

Director Sheridan makes a motion that the Administrator deposit assessment funds into an account that would yield the highest interest rate for the Association. Director Sherman seconds the motion carries unanimously.

5.0 LIEN AND VIOLATION REPORT -- The Administrator reported that there have been no liens released since the last Board meeting.

January 2005 Violation Report

Number  Violation                              # of Letters

1/19    Inoperable Vehicles in driveway                17
2/22    Recreational veh/trailer in driveway            7
6       Lack of Gen Maintenance                         6
10      Lawn Height                                     3
11      Dead Trees                                      0
12      Overgrown Vegetation                            1
13      Holiday Lights                                  0
15      Building Exterior                               2
16      Dirt Accumulation                               4
17      Attractive Nuisances                            1
18      Lean/miss fence                                 1
20/7    Unpaved parking                                 2
21      Working on vehicles                             2
23      Dogs/Cats more than 2                           2
24      Barking dogs                                    1
25      Prohibited animals                              1
26      Excess noise                                    1
27      No Home Business                                0
28/99   Other/ comments                                 8
Total                                                  60

6.1 Hearing dispositions --

a) 654 Via Pacheco -- Lack of General Maintenance. Violation Cleared. Owner to be sent to attorney for any other infractions in the future.
b) 17088 Via Alamitos -- Noise Disturbance. Owner will correct problem, was told any other violations and they would be taken to attorney.
c) 16122 Via Alamitos -- Lack of General Maintenance, Inoperable/Stored Vehicle. Fine and send to Attorney.
d) 17411 Via Carmen -- No (additional)plans submitted for shed. Owner resubmitted plans with improvements. Approved.

e) 15832 Via Alamitos -- No plans submitted for walkway more than 50%. Owner to modify walkway to board specifications and will be approved.
f) 963 Via Bregani -- Lack of General Maintenance, lawn tall, house in need of paint. Fine and refer to attorney.
g) 1717 Bockman Rd -- Lack of General Maintenance, Trailer stored in driveway/debris in driveway. Violation cleared.
h) 1796 Bockman Rd -- Lack of General Maintenance, debris in driveways, excessive work on cars. Violation cleared owner; told attorney action would be taken for any further violations.
i) 17350 Via Segundo -- Lack of General Maintenance, Unapproved Carport in driveway. Violation cleared.
j) 17440 Via Primero -- Building without plans, building stopped. Violation cleared.
k) 15853 Via Arroyo -- Inoperative vehicle, no plans for driveway widening. Violation corrected for widening; 30 days to remove vehicle (owner selling house).
l) 1188 Via Manzanas -- Inoperative vehicle in driveway. Violation cleared.
m) 17668 Via Segundo -- Inoperative vehicle in driveway. Owner given 30 days to remove vehicle and or get it registered.
n) 803 Bockman -- Lack of General Maintenance, Condition of Front yard. Owner given 10 days to correct, and will remove fine and legal pursuit if corrected.
o) 15846 Via Arroyo -- Inoperative vehicle in driveway. Fine and refer to attorney.
p)17420 Via La Jolla -- Inoperative vehicle in driveway. 45 day extension to get rid of vehicle or register the vehicle.
q) 1851 Bockman -- Lack of General Maintenance, front yard debris/condition. Fine and refer to attorney.
r) 566 Via Acalanes -- Lack Of General Maintenance, trailer and debris stored in driveway. Fine and refer to attorney.
s) 16125 Hesperian -- Construction plans submitted to county, No Plans to Association. Plans will be gone over with homeowner; if 0 lot line is a new addition, will be denied.
t) 15846 Via Del Sol -- Construction in progress, no plans to Association. Check to see if any plans submitted to county, refer sidewalk to county, revisit in 30 days if not corrected.

6.2 Variances Approved/Disapproved at the Work Session

a) 433 Hacienda -- Step fence to divide front property from neighbor. Board needs more information from the owner regarding the set back and the height of the fence proposed.

b) 1067 Via Palma -- Step fence to divide properties. Fence approved. Staff to meet with owner about the condition of the yard.

c) 916 Via Honda -- Room addition with a 4'5" set back from property line. Addition was denied. Minimum setback for additions is 5'.

Mr. Yanez, the owner of 916 Via Honda asked the Board if they would reconsider. He noted that the county had approved his addition with the 4'5" setback. Director Ready noted that the board would not deviate from the 5 ft set back and has made other residents change their plans in accordance with this requirement. She said allowing a variance any closer sets a precedent. Many communities are allowing people or residents to be built right next to each other. People need to have habitable living space, 5 feet in some instances is already too close. Mr. Yanez noted that it would cost him a lot of money to change his plans. The Administrator noted that she would be willing to go out and measure between the fence lines to see if the properties were already 10 feet apart, however she stated that any plans re-submitted must be drawn to scale. Director Ledesma noted that the resident is responsible to submit accurate drawings to the Association and to abide by the specifications he provides in those plans.

Director Sherman makes a motion to approve the hearing decision and Variance decisions. Director Sheridan seconds, the motion passes unanimously.

7.0 ADMINISTRATOR'S REPORT

The Administrator reported that the Association has begun construction on the outside of the office and community hall for a new front facade that will be ready in June for the Association's 60thAnniversary.

The Administrator also reported that last month the Association was to meet with the Bockman Center Developer and the surrounding residents to discuss their plan for the area. The new owner needed more time to negotiate with the current leasers. The informed the Association that as soon as they are ready to present everything, they will provide a flyer to send out to residents about this meeting. The Administrator noted that the meeting would be an open meeting to all interested. The Association would send out invitations to those within a mile radius of the shopping center. She encouraged all residents to come and give input into this process, noting that nothing has been approved for the area at this time.

8.0 OTHER BUSINESS

8.1 Application for Variance for Church on Grant Ave. -- Continued from January Board meeting. The Administrator said that she had spoke to Daryl Gray at Alameda County, who assured her that the modular unit proposed by this church would not set a precedent for the area. This is only a temporary structure until their church in Castro Valley is constructed.

Director Sheridan made a motion to approve the conditional use permit for this church for a two (2) year period, with a reevaluation in 1 year if needed. Sherman seconded the motion carried unanimously.

8.2 Continuation of Speed limit on Grant Ave. Between Channel St. And industrial Area -- See Attachment B. The Administrator noted that Preston had sent a letter stating that a sign for 35 miles per hour in the area was the only way to enforce. The Administrator asked the Board what they wanted her to do with respect to this item. The Board's consensus was to invite County Traffic Engineer, Bob Preston to the next Board meeting to further discuss this issue.

8.3 Presentation by County Zoning Ordinance Staff on Possible Changes of Fence Heights and "Tents"

County staff person Rodrigo Orduno outlined the staff's report (See Attachment C). Orduno stated that staff is asking for recommendations from the various unincorporated community via Homes Association meetings and MAC meetings. It will then take these recommendations to the Planning Commission and finally the Board of Supervisors. He said that the Ordinance Review Committee has recommended that the fence height be no higher than 6 ft in height with an additional 1 foot of lattice on top of that. No fences above 6 feet or with lattice more than 1 foot above that would be acceptable.

The Administrator reminded residents that the Association often has more stringent guidelines than the county. In the past it has allowed 6 ft fencing and did not fight the one foot of lattice on top of this as long as the resident got it approved by the county and it was a back yard fence and no more than one foot of lattice was approved.

Many residents discussed the options, stating that privacy is an issue for some people. Director Ready stated that the additional foot of lattice is made very well now and cannot be seen through.

Director Ledesma noted that the current CC&R's only allow 6 ft of fencing. Any additional height would need a variance.

The Director's polled the residents in attendance to see who would prefer a 7 feet solid fence, who would approve a 6 ft fence with a foot of lattice, and who would like the fence height to remain at 6 ft. A majority of those in attendance would prefer 6 ft fencing with a foot of lattice.

Director Sheridan made a motion to recommend that the county accept fencing that was 6 ft in height with no more than 1 ft of additional lattice. No solid fencing of 7 feet would be allowed. Director Sherman seconded the motion carries with 4 in favor (Ready, Sherman, Sheridan and Pebelier) and one no (Ledesma).

Orduno went onto discuss the tent/canopies that have been erected in the counties unincorporated areas. Many of these have been used as car port in the front yard and storage areas in the back. The county currently has no way to regulate these structures because they currently do not fit the definition of "structure" in the county's neighborhood preservation ordinance. (See again Attachment C)

Director Sheridan stated that she does not have a problem when they are in the back yard and out of sight. They are unsightly when they are used as carports or back yard coverings that can be seen from the street.

The neighborhood ordinance review committee had recommended the following criteria for these structures:

a) That they be no more than 10 feet in height;

b) The maximum size would be no more than 10 x 20;

c) The Sides would be open/no closed structures;

d) No tarp materials could be used in the these structures;

e) These structures could not be used for vehicles or storage only shade;

f) They would not be legal in front or side yards, only the back yards.

8.4 Housing Ordinance Changes (Information only) -- Due to the interest of time, the directors had a consensus to table this item until the next meeting.

9.0 PUBLIC COMMENT

Edith Looney was introduced as the new Planning Commissioner.

10.0 COMMITTEE REPORTS

10.1 Library Committee -- Director Sheridan reported that the location of a new unincorporated library for Ashland, Cherryland and San Lorenzo has been narrowed down to the Armory or where the current location is now.

10.2 Airport Committee -- There was no report.

11.0 COMMENTS FROM BOARD MEMBERS -- Directors thanked all who were in attendance and encouraged them to attend other meetings.

12.0 ADJOURNMENT -- Director Ready adjourned the meeting at 10:18 p.m.

Respectfully Submitted,

Pat Pebelier
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed By: Nancy Van Huffel, Administrator

1.0 CALL TO ORDER -- The Administrator Nancy Van Huffel called the meeting to order at 10:19 PM.

2.0 REORGANIZATION OF THE BOARD -- The Administrator announced that motions would now be entertained to elect a President.

2.1 Election of President -- Director Sherman nominated Director Ready as Board President, Director Sheridan seconds the motion, the motion passes unanimously.

2.2 Gavel Turned Over to New President -- President Ready asks for nominations for Vice President.

2.3 Election of Vice President -- Director Pebelier nominates Director Ledesma. Director Sheridan seconds the nomination. The motion passes unanimously.

2.4 Election of Secretary-Treasurer -- Director Sheridan nominates Director Pebelier as Secretary/Treasurer, Director Sherman seconds the motion. The motion carries unanimously.

3.0 OTHER BUSINESS AS DIRECTED BY THE PRESIDENT

3.1 Remarks from Board Members -- Director Ready thanked all who came. Director Sheridan stated that it was nice to see so many people. Director Ledesma said that he appreciates all who came this evening and encouraged them to continue to come. In this way residents can hear what the board and staff are doing to help the area and can air their complaints if they feel things are not being addressed.

3.2 Appointment to Committees -- The Administrator announced that the appointments to committees would be published in the upcoming newsletter.

4.0 ADJOURNMENT -- With no further business remaining, President adjourned the meeting at 10:22 p.m.

Respectfully Submitted,

Pat Pebelier
Secretary-Treasurer

Recorded and Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed by Nancy Van Huffel, Administrator and Kathie Ready, Board President