The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, January 21, 1999 p.m. at 7:37 p.m. in the auditorium with President David Sherman presiding over the meeting.

1.1 CALL TO ORDER - Director David Sherman called the meeting to order.

1.2 SALUTE TO THE FLAG - Director David Sherman led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors David Sherman, Jim Spears, Dorothy Partridge, Jim Sherman & Millie Arieta were present.

The Administrator apologized for item 1.4; Celebration in honor of the Board's 1000 meeting. This item was mistakenly included from last January's agenda and will not be addressed this evening.

2.0 COMMENTS FROM PUBLIC AGENCIES -

2.1 Supervisor Steele - Rozan Homa, Supervisor Steele's assistant, stated that the Supervisor is announcing a $5,000.00 reward for information leading to the murder of the 13 year old girl who was shot and killed in Hayward (Cherryland).

2.2 Alameda County Sheriff's Department - Margaret Shindelus reported on the graffiti abatement project that the Community Policing Deputies have been involved in. Deputy Shindelus stated that there are at least 7 active graffiti cases and the Sheriff's Department has identified 5 suspects. The Department is working with the Homes Association's Administrator with the Project Clean Fund to get paint out to residents/businesses which are targets for graffiti. The paint has been bought through monies in the Project Clean Fund as well as through donations from the County Housing and Hazardous Waste agencies.

Deputy Shindelus further reported that the Sheriff's department has been successful in identifying panhandlers/transients in the San Lorenzo area and has restrained several from parks in San Lorenzo. They are currently working on restraining a transient who frequents the Bockman Shopping Center. The Community Policing Deputies reported that they are trying to become more familiar with the San Lorenzo residents by acting as a liaison in reporting complaints to County agencies on behalf of many of the residents.

The deputies reported that they have met with some neighbors who have drug houses/nuisance problems in their respective neighborhoods and the deputies have an upcoming C.O.P.S. meeting dedicated to small claims/legal actions for neighbors who have these concerns with a particular residence. Deputy Terry Bartholomew stated that he has schedules of upcoming C.O.P.S. meetings for all those interested. The Administrator noted that this upcoming Community Policing meeting which deals with the possibility of residents suing their neighbors is an important issue and encouraged residents to attend. She stated that there was a case on Via Anacapa where neighbors sued the owner of a problem residence and received a judgement in their favor.

A resident commended the Sheriff's Department for taking care of panhandling in the area-he has noticed a decrease in San Lorenzo. Deputy Bartholomew stated that the District Attorney's office has been very cooperative in helping the Sheriff's department. He also said that although panhandling is illegal it must be reported by a person before the Sheriff's Department can do anything and that people do not normally report panhandling.

The Administrator asked whether the Sheriff's Department has noticed an increase in bank robberies -- both Wells Fargo and Sanwa bank were robbed recently. Deputy Bartholomew stated that there has been an increase in the last few years. Deputy Shindelus stated that the suspects in these cases know that it will take time for the sheriffs to get there and that there are not enough witnesses that come forward to identify these criminals. The Administrator mentioned that this increase in robberies would be a good item to discuss at the next Sheriff's Advisory meeting.

Director Arieta wanted to commend the Sheriff's Department for acting quickly regarding a car robbery in her neighborhood. Director Partridge questioned the statistics of robbery in San Lorenzo for the past year. Deputy Bartholomew stated that this increase is due to both an increase in residential and commercial robberies.

A resident who lives on Paseo Grande noted that there seems to be an increase in car robberies in his neighborhood and questioned what type of patrols the Sheriff's Department has with respect to this.

Deputy Bartholomew stated that they have no patrols -- the sheriffs go from call to call and that they do not have time to patrol a particular area. The Deputy stated that it is important for residents to be aware of what is going on in their neighborhood and to call the Department if they suspect any problems. The Administrator stated that residents can use the Community Hall for any neighborhood watch meetings without any cost. The Deputies stated that they will go to any house and let the residents know what needs to be done to prevent /deter crime in their home. A resident asked whether there could be more patrols? Deputy Bartholomew stated that the department does not have the resources and officers to do this. A resident questioned what it would take to form a neighborhood watch. Deputy Bartholomew stated that it is important to get most of the residents in a neighborhood involved and then an officer could come out to show video and talk with residents about how to form a neighborhood watch group.

2.3 CHP - Jason Cabot representing CHP reported on the December 1998 statistics for the San Lorenzo Area. There were 417 citations issued; 47 parking citations, 26 collisions, 11 vehicles stored/impounded with 6 expired registrations; 3 driver license being suspended and 2-30 day suspensions; 40 arrests, 34 driving under the influence-2 for stolen vehicles and 4 for other. Officer Cabot noted that there were 0 complaints from the residents.

The Administrator asked where the new community police officer for the San Lorenzo area was and whether he would normally attend the Board meetings. Officer Cabot stated that Officer Roland Tuazon would have been present for this meeting but had other engagements. The Administrator said that she had heard that the CHP received a grant to specifically reduce traffic violations in school zones by 10%. Officer Cabot stated that the CHP had received this grant and that officers are being encouraged to take off hours (and overtime) and patrol school areas to reduce speeding and other violations in those areas. A resident questioned the areas covered by this grant -- what is considered a school zone? Officer Cabot stated that school zones are usually clearly posted. The Administrator clarified that the posting does not apply to all school zones but to the 10 areas that were designated as problem areas last year.

Director Jim Sherman asked why there are no signs regarding school zones near Bohannon. The Administrator stated that she will check out the reason with County Public Works. Director Partridge asked about Arroyo traffic now that the new light has been installed in the area. Officer Cabot did not know much about the statistics but could get this for the next meeting.

The Administrator reminded people that the County Unincorporated meeting will be held in the Community Hall next week. Both the Public Works personnel and the County Supervisor for the San Lorenzo area will be at this meeting and it is open to the public to address concerns in our area.

A resident asked what can be done to get a speed test indicator for the Paseo Grande overpass. It was noted that the County Public Works Department has already done this test. Officer Cabot explained that if you get the license plate number of the vehicle and forward it on to their department they can send a letter to the owner of the vehicle which may be helpful.

3.0 MINUTES OF THE PREVIOUS MEETING -

3.1 - Approval of Minutes of Meeting No. 1013 Thursday, December 17, 1998 - Director Partridge made corrections to the minutes as follows: Item 6.1 Update of KFC, Chevron and Auto Mart: Second sentence which begins "KFC stated that the drive through.." Change "exit onto Hacienda Ave" to "exit onto Hesperian Ave." Item 9.0 Comments from Board Members: Third sentence - change "Alameda County Service" to "Alameda County Sheriff's" Director Arieta made a motion to approve the minutes as corrected of Meeting No. 1013, December 17, 1998. With a second by Director Spears the motion passed unanimously.

4.0 FINANCIAL REPORT -

4.1 Approval of December 1998 Expenditures - Director Jim Sherman moved with a second by Director that the Board approve the expenditures for December 1998. The motion was passed unanimously.

4.2 Discussion of Significant Variances - The administrator reported there were no significant variances.

5.0 LIEN AND VIOLATION REPORT - The Administrator reported that there has been one (1) Release of Lien forms signed since the December meeting. The Association currently has 135 cases open.

Violation Report:

Inoperable/Unlicensed vehicle
in front or side yard area:                         4

Recreational vehicle in front or side yard area:    7

General Maintenance of property:                   18

Vehicle parked on lawn or other unpaved area:       5

Others:                                             6

Total Number of Letters Sent
in December 1998                                   40

Director Arieta made a motion to approve the Liens and Violation Report. Director Spears seconded the motion and it was passed unanimously.

6.0 ADMINISTRATOR'S REPORT -

6.1 Little League Lease - The Administrator asked if a representative from Little League was present for the meeting but there was none. The Administrator noted that the lease expired as of December 31,1998. The Association had sent Robert Tinoco a letter informing of the expiration and the fine of $100.00 for every month starting on December 1, 1998 that the asphalt permit was not brought into the Association office. The letter also informed the League of the Board meeting date and time where this item would be discussed and the Administrator assumed someone from the organization would be present at the meeting tonight. Director Jim Sherman stated that he would contact the District Administrator for the League to see if he could help get League together with the Association to help resolve this matter.

It was questioned as to how the District Administrator could help facilitate a response from the League.

Director Jim Sherman noted that the District Administrator issues the League Charters and has been helpful in the past getting the League to comply with other matters.

Motion by Director Jim Sherman Seconded by Director Arieta to approve the Administrator's Report. Motion carries unanimously.

7.0 OTHER BUSINESS -

7.1 Youth Advisory Representative - The Administrator introduced Emanuel Satingin who is a youth representative to the recently established Youth Advisory Commission. Mr. Satingin announced that he will be the representative to the commission who will be attending the Board meetings and reporting back to the commission. Mr. Satingin stated that the commission's vision was to increase community input from both with youth and adults in the community. The commission also intends to collaborate with the schools in the area regarding leadership and the group wanted to focus on what it can contribute to the community as a whole. Emmanuel Satingin announced the officers and the members who would be attending various local and county meetings such as the County Unincorporated meeting, the Business Development meetings, the Board of Director meetings and the County Supervisor meetings. Director Arieta commended the youth advisory commission and stated that she appreciated the concern the members have for the Village. She also requested a list of those members representing the commission on the various boards and committee meetings. Director Partridge stated that she was pleased that so many youths have volunteered their time from the Ashland, Cherryland and San Lorenzo area to participate on this commission. She noted that this is the first commission of its kind in the area and stated that the commitment and representation of youth is wonderful. A resident asked how the membership of the committee was chosen. Emmanuel answered that youth were chosen from the area middle and high schools. There is representation from each of these schools, plus a representative from Royal Sunset School. Director Partridge noted that this commission was started through a recommendation by the Youth Resources Committee and that this commission is the first of its kind for the unincorporated area of San Lorenzo-San Leandro and Hayward have had youth advisory groups which have been very successful.

7.2 Alameda County's Fast Food Policy - The Administrator stated that she was given a letter on January 14, 1999 by the Alameda County Planner. The letter is a quick one page review of the policy. The Planning Commission will review the policy on February 1, 1999 and then it will be forwarded to the Board of Supervisors on February 4, 1999. The Administrator said that the area which will be effected is Hesperian Blvd. from the City of Hayward to City of San Leandro. The policy states that any structure larger that 1000 square feet will be subject to a site development review by the Planning Department (see attached draft outlining other conditions of policy)

The Administrator asked the Board whether they would approve this policy stating that this is critical to development within the San Lorenzo area. The Board discussed the definition of "drive-through" facilities noting that there is a difference between drive-through and fast-food facilities. The consensus of the Board was to get clarification via letter from the County as to what constitutes "drive-through" restaurants and to state that San Lorenzo does not want any additional 'fast food' restaurants in the area with a definition of what a 'fast food' restaurant is. The Administrator stated that it is important for the Board to make a decision regarding the policy in front of them and then to forward its recommendations regarding specifics for San Lorenzo.

Director Jim Sherman made a motion to support the County's draft for its fast food policy. Director Jim Spears seconds the motion. Motion carries unanimously.

The Administrator noted that she would follow up with the County for clarification regarding "drive-throughs" and to relay the Board's opinion regarding no additional fast food facilities in San Lorenzo, with clarification as to what would constitute "fast food" facilities.

7.3 Business Development Committee's Proposed Charter - The Administrator presented the proposed Charter for the Business Development Committee to Board Members at the work session prior to the Board meeting. The Administrator stated that the Board approved the Charter with some minor changes which will be made available in the Association office tomorrow and by e-mail to members on the committee. Director Millie Arieta read the approved charter: (see attached Charter)

Motion by Director Jim Sherman to approve the Charter and Appoint Travis Thoms as Chair to the Business Development Committee with Board members Millie Arieta and Jim Spears as representatives to this committee for the Board of Directors. Director Partridge seconds. Motion passes unanimously.

The Bohannon Organization wanted to know what this committee intended to do with regards to its findings. The Organization has tried to get big stores into the area but has been unsuccessful. How can this committee do what the Organization has been unsuccessful trying to get done for the past six years? Travis Thoms stated that the Committee hopes to get a 'vision' for the area from the community and then it hopes to make recommendations based on this vision to the County and the property owner.

The Administrator stated that residents are aware that the square is owned by Bohannon and the committee members realize that they must get stores interested in the area. The committee is working on both long and short term goals for the area and it hopes that residents can come up with a plan that will persuade stores to come to the area. The Administrator pointed out that the committee can act as a 'cheerleader' for the organization in trying to attract business and develop a plan for the area. She stated that it may be that in a year's time the committee is still in the same predicament as the Organization is with respect to the square, but she thinks the committee should have a chance to try and see if its approach can help to attract business. The Administrator went on to announce that there is a proposal from Frodo Joes coffee shop wanting to go into the Hacienda Shopping center next to Liz Nails. She questioned Scott Bohannon as to the status of this proposal. Bohannon stated that it is in the works and likely to be finalized soon.

8.0 COMMITTEE REPORTS -

8.1 Council on the Prevention of Drinking and Driving - Director Jim Spears - No report.

8.2 Airport Committee - Director David Sherman - No report. The Administrator reports that Lisa Gudjohnson received a letter from the city of Hayward stating that they will be conducting a public hearing for comments/problems related to the Hayward Airport. Interested parties should contact the Association office for further details.

8.3 Youth Resource Committee - Director Dorothy Partridge reported that next Monday, 1/25/99 there will be a meeting of a subcommittee regarding the Royal Sunset After School Program.

9.0 COMMENTS FROM BOARD MEMBERS - Director Jim Spears wanted to thank all those who attended the meeting. Director David Sherman wanted to acknowledge long time resident Eugene Hale who passed away recently due to complications from neck surgery.

10.0 PUBLIC COMMENT - A resident questioned the enforcement of the Association's CC&R's with respect to inoperable vehicles. He has a vehicle that does not run but it is a classic car and he needs time to work on it. He lives at 863 Via Bregani and has gotten several letters. The Administrator stated that the CC&R's state that no inoperable cars can be in a driveway but can be stored in a homeowner's garage. She asked this resident to give her office a call and the office would speak with him about his case and try and work with him. The Administrator stressed the importance of contacting the office upon receipt of the first letter so that the office is aware of a homeowners particular situation. She stressed that there is a time limit related to each violation, however every case is looked at individually and the Association tries to work with homeowners to abate problems.

Another resident asked how she might get notice to HARD to get a safer park for Mervyn Morris Park. Many of the structures are not safe for children under five and are missing parts. The resident wanted a letter from the Association to HARD regarding upgrading plans for this park. The Administrator stated that she needs more specifics to generate a letter and will take pictures if the Board directs her. Director Partridge noted that Del Rey park was redone but that the PTA had put a lot of pressure on the recreational district to get this done and ultimately raised some of the funds to renovate the park.

A resident questioned why the Lucky's parking lot is so dark at night. Scott Bohannon stated that he would look into this problem to see what can be done.

Resident Keith Barros stated that the Wells Fargo parking lot area has been redone successfully. However he is looking into the fact that it still needs a red parking strip on the curb and a pedestrian rail between the bus stop and cross walk. This rail will help prevent the J-walking which is currently a problem in the area.

11.0 ADJOURNMENT - Director Arieta made a motion to adjourn the meeting. With a second by Director Jim Spears. The meeting was adjourned at 9:30 PM.

Respectfully Submitted,

Dorothy Partridge,
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant

Reviewed By: Nancy Van Huffel, Administrator