The regular meeting of the San Lorenzo Village Homes Association Board of Directors was held Thursday, January 18, 2001

1.1 CALL TO ORDER - President Dorothy Partridge called the meeting to order at 7:36 p.m.

1.2 SALUTE TO THE FLAG - President Partridge led the Board and the audience in the pledge of allegiance.

1.3 ROLL CALL - Directors Dorothy Partridge, Jim Spears, Jim Sherman, Pat Pebelier and David Sloan were present.

2.O MINUTES FROM THE PREVIOUS MEETING - Director Spears moved to approve the minutes from the December 21, 2000 meeting number 1044, Director Sloan seconds the motion. The minutes are approved unanimously.

3.0 COMMENTS FROM PUBLIC AGENCIES -

3.1 Alameda County Sheriff's Department - Technician Langdon announced that a traffic symposium would be held with the CHP and the Sheriff's Department at the San Lorenzo Community Hall on February 6th. The symposium would address traffic questions and concerns from residents. Langdon also distributed a questionnaire for residents to fill out related to the Sheriff's Department Community Policing Unit. She also announced that another citizen's academy will be held in February. Langdon encouraged San Lorenzo residents to participate in this academy.

Deputy Lind reported that he did not have crime statistics for December 2000. He announced that his department was involved in an ABC sting in December and found that 12 out of 45 liquor stores in the area were selling to minors. He said that the last time his department conducted a sting of this kind was in 1996. Lind said that store owners need to be educated and aware of the laws . This current sting will educate many of those stores who are selling to minors.

Lind said his department had taken care of graffiti at the Grant and Channel shopping center. He said that his department had a report that there were cars being marked "for sale" in the Lorenzo Manor Shopping Center. He went and checked this out and found that all the cars had expired registration. Red tags were issued for each of these cars and they will be towed if not removed. Lind stated the next community policing meeting would be February 7th and the topic would focus on home security. Lind said this would be his last Association Board meeting. His last day with the Community Policing Unit would be February 4th. Deputy James Jukich would be replacing him in the Community Policing Unit for San Lorenzo.

President Partridge read a proclamation (see attached Item A) in honor of Lind's dedication and hard work to the San Lorenzo Community as its Community Policing officer for the past year.

Director Sherman makes a motion to send a letter to the Sheriff acknowledging how much the Association Board appreciates the work Lind did as a Community Policing Deputy for San Lorenzo. Director Spears seconds the motion; the motion carries unanimously.

3.2 CHP - The CHP provided December Traffic /Parking statistics for as follows:

Type of Ticket     # of tickets for entire         # in San Lorenzo
                   unincorporated area of County   

Parking Tickets              151                             33
Fix-It Tickets               133                            n/a
Moving violations            844                            209
Traffic Collisions           157                             24
DUI                          131                            n/a
Vehicle Towed or impounded   129                             13

3.3 Supervisor Steele - Supervisor Steele said that the McMillan property on Grant had been investigated and was sent a "cease and desist" letter regarding the operation of its business prior to county approval. She also reported that the Board of Supervisors hearing on the mobile taco truck at Via Granada and Lewelling would be on February 1, 2001. Director Partridge noted that the Planning Commission would hear the McMillan property proposal to reclassify the zoning for this rebar business from light to heavy industrial on Monday, February 5th.

Lou Andrade reported on the Specific Plan for Supervisor Steele. He stated that the plan was complete and announced that copies of the plan would be available for review. Andrade suggested that the Task Force hold one final meeting to discuss any issues or concerns with the plan prior to its going to the Planning Commission and Board of Supervisors. The Administrator suggested that the meeting be held separately from the Association Board meeting so that the public and the Task Force could have time to exhaust all concerns. Andrade stated that he would contact the Task Force members and get back to the Association as soon as possible. The county's plan was to have the issue before the planning commission by sometime in March and by April to have the plan before the Board of Supervisors.

Andrade announced that compliance of the old KFC building would be heard by the Planning Director on January 30, 2001 at 6 p.m. in the Public works building. The Administrator asked that this meeting be rescheduled to another evening as this conflicts with the Association's monthly CC&R committee meeting. Andrade stated he would try to reschedule and contact the Administrator with the new date.

Resident Howard Beckman questioned why the shopping center was allowed to apply for a liquor license while compliance of the old KFC building was still an issue. He pointed out that the license was turned down due to noncompliance of the center. Andrade said that any other approvals for the shopping center would be on hold until compliance of the KFC building was resolved. Beckman asked whether the shopping center could reapply for the liquor license once the KFC issue was resolved. Andrade was unclear as to whether the center could do this. Resident Keith Barros stated that his understanding was that since the liquor license was denied, the business cannot reapply for another year.

4.0 PUBLIC COMMENTS - The Administrator announced that Youth Advisory Commission member, Tina Cheung had called and requested to be on the agenda on behalf of the commission. The request was received after the agendas had already gone out so Cheung would be speaking under public comment.

Cheung reported that the Youth Advisory Commission is working on a tree and flower planting project to beautify the community. They also did not support the application for the liquor license at the Lorenzo Manor Shopping Center. The group also does not support the re-zoning of the McMillan business at the end of Grant from light to heavy industrial. The group is concerned the impact this re-zoning would have on students at Arroyo High School as well as problems related to traffic and pollution. The San Lorenzo Youth Advisory Commission would also like to be put on future Association Board meetings to give its monthly report.

The consensus of board was that it put the Youth Advisory Commission on its future agendas as a standing item to allow the Commission to give its monthly report.

Director Partridge questioned whether the commission has full membership. Cheung reported that the commission is currently not full and has 10 to 11 members. Cheung stated that the commission plans to change its by-laws to increase the membership to over 20 members and after that time will do heavy recruiting of members throughout the middle and high schools.

Resident Barros stated that in the initial staff report for the old KFC building, it stated that if the building is not razed by February 10, 2001, the issue of the future of this building could be reheard 30 days post February 10, 2001. He also noted that the ABC in Sacramento would give the county the information it needs in the future to determine which establishments are selling liquor in an area. County staff should contact their Sacramento office prior to its investigation. He noted that the Union 76 gas station which is catty-corner to the market that was applying for the liquor license also sells beer.

Barros also stated that there are still some questionable conditional uses for the Village Square included in the Specific Plan and asked residents to review the document carefully and ask that the county remove these from the plan.

5.0 FINANCIAL REPORT -

5.1 Approval of December 2000 Expenditures - Director Sloan moved with a second by Director Spears that the Board approve the expenditures for December 2000. The motion was passed unanimously.

5.2 Discussion of Significant Variances - The Administrator reported that the Association is into six (6) months of its fiscal year. She reported that the sweeper contract which was budgeted $15,000 went over budget by $8,000. The contracted sweeper cost $23,000. She stated that with this contracted sweeper the Association was able to complete areas during its heavy leaf season. The Administrator stated that the signs for Monday's areas have not been changed as of yet, but county personnel informed her yesterday that these signs will be changed within the next month. he Administrator also stated that the computer expenses have been double the budget- $6,500 versus the $2,700 budgeted. She noted that the office entered all its CC&R into in its database, Access 2000. Another variance was the Association's transfer fees which have doubled. The expected income from these was $4,800, but the Association has already received over $10,000 in funds.

6.0 LIEN AND VIOLATION REPORT - The Administrator reported that there have been 7 liens released since the December 2000 Board meeting and there are currently 534 cases open.

                     *VIOLATION REPORT December 2000

Inoperable/Unlicenced vehicles in front or side yard       11
Recreational vehicle in front or side yard area             5
General Maintenance of property                             8
Vehicle Parked on lawn or other unpaved area                1
Others                                                     10
Total                                                      35

*Due to computer failure this data is not accurate.

7.0 BUSINESS DEVELOPMENT REPORT - No Report due to no meeting in January. The Administrator announced that the next meeting would be held on Thursday, February 1, 2001 at 7:00 p.m.

8.0 ADMINISTRATOR'S REPORT

8.1 Lorenzo Market - The Administrator announced that this issue had already been addressed under "Public Comment".

8.2 Other Informational Items - The Administrator announced that the playground is being installed this month and once it is complete, she will have a ceremony for all those who contributed to its purchase and installation.

The Administrator noted that the following meetings would be held in the next month:

Monday, February 5th the McMillan re-zoning would be heard at the County Public Works Building

Tuesday, February 6th, 7-8:30 p.m. the CHP and Sheriff would host a joint meeting regarding traffic concerns in the Community Hall Wednesday, February 7th, AC Transit Policy would hold a meeting in the Community Hall regarding the Central Alameda County Transit Study.

The Administrator announced that she would be informing those residents who are not in the Association, but who would be affected by the re-zoning of the Grant property of various hearings and meetings when possible.

9.0 OTHER BUSINESS

9.1 Update on Library Facilities - Director Partridge stated that the final report is not out yet and suggested that the Board table the issue until its March meeting. There were no objections to the tabling of this issue. Partridge announced that there will be a meeting discussing plans for the library on January 24th at the San Lorenzo Library at 7:00 p.m.

9.2 Request to sponsor carnival by Rotary - Dr. Marion Sanchez spoke on behalf of the San Lorenzo Rotary. He said that the Rotary would like to sponsor a carnival to raise funds for the youth in the community. The Rotary currently helps sponsor many school events and student scholarships with these funds. It is also trying to set up a Boys and Girls Club in the area. Sanchez stated that the Rotary has looked at many sites for the carnival and wants to secure the Little League park for the event. He has spoken with the President of the Little League as well as the Homes Association who are both agreeable to the site. Sanchez handed out his plan to the Board (See Item -B attached)

Director Partridge asked about the date of the carnival and if the parking would be a problem with the school district. Sanchez stated that he was coordinating the date with the Little League for sometime in July or August. He did not think parking would be a problem and also noted that he would be handing out a flyer to neighbors in the surrounding area informing them of the Rotary's plans to hold this carnival and leaving a phone number where concerned residents could call to discuss their concerns.

Resident Michelle Griffin questioned the level of security for the carnival as well as the access/egress. She lives behind the park and was concerned with the big rig trucks which park and are the "homes" to the carnival workers while the event is being held in a specific location. Griffin suggested that residents not only around the park but within a square mile radius of the park be contacted and be given adequate time to voice their concerns. Sanchez stated that he would meet with Griffin to identify boundaries for distribution of the flyer.

Director Sherman suggested that the Rotary give residents adequate notice so that the issue could be discussed at the February Board meeting. He stated that the Board would need to digest this information prior to making any decision on whether the carnival could be held in the Little League Lot.

Resident Kathie Ready stated that the neighbors on Paseo Grande and Paseo Del Campo should also be notified due to the noise that would generate to these areas from the carnival.

Sanchez pointed out that proceeds from this carnival would benefit the youth in the San Lorenzo community. He stated that this event could raise thousands of dollars for youth scholarships and events. Director Partridge stated that it is important for neighbors to be aware of the carnival prior to the event taking place.

Resident Howard Beckman asked if the Little League's lease allows for subletting. The Administrator noted that it did, with Board approval. She pointed out that the Little League would be receiving funds for allowing Rotary to use the field. Director Partridge stated that the Board supports youth activity but wants something with the least amount of controversy.

The Board directed the Administrator to meet with Sanchez, Griffin and the Board President to come up with boundaries for distribution of the notification of the Rotary carnival flyer.

9.3 CC&R & by-Law change procedures - The Administrator stated that she wanted to clarify the changes that could be done to the CC&Rs and By-Laws. The By-Laws state that if three (3) directors agree to the changes and after two (2) readings of the proposed amendments, then the By-Laws can be changed. The CC&Rs can be changed only if 75% of each tract agrees to the change.

This year the State Legislature passed a law which indicated no governing documents were permitted to contain any discrimination clauses. Since some of our CC&Rs did in fact contain discriminatory language, the Association Board was authorize to remove that particular language. Thus, discriminatory language was deleted from 5 different sets of CC&Rs which effected approximately 2500 homes. Further, since this was a large expense, the Association also included an index with the reorganized CC&Rs and included some information noted in italic type for homeowners to know what the current laws are. Finally, the Administrator contacted the Association's attorney and was informed that the Board had to be in compliance with these CC&R discriminatory language changes by January 1, 2001.

Beckman stated that in his letter to the Association he felt the reorganization of the CC&Rs was a positive thing. His main concern was that residents may have the impression that the CCRs were being amended by the Board. He stated that members of the Association should be presented with this information prior to the changes being done, via newsletter or other notice. Director Partridge stated that the changes were discussed publically at several Board and Committee meetings where residents were in attendance.

10.0 COMMITTEE REPORTS

10.1 Youth Resources Committee - Director Partridge announced that the next committee meeting would be held on February 5th at 1:30 p.m. in the Community Hall.

10.2 Airport Committees - Director Sloan stated that the Oakland Airport is going through different stages of remodeling Paving for the runway is to begin in August 2001 for 12 days. He announced that Marin County is now part of the noise forum and stated that the complaints for San Lorenzo are only at 1% (4-78 complaints per month).

Director Partridge encouraged all residents to call regarding the airplane noise in San Lorenzo. Resident Ann Marie Mrak stated that Howard Beckman has made it clear to residents how to do this. Beckman stated that if residents diary the time and type of noise on paper, he would be happy to fax this information to the airport for review.

10.3 Council on the Prevention of Drinking and Driving - Director Spears reported that the group wants to reach out to middle school and elementary students all year round and not focus just on sober graduations of high school students.

11.0 PUBLIC COMMENT - None

12.0 COMMENTS FROM BOARD MEMBERS - Director Sloan thanked every one for coming.

11.0 ADJOURNMENT - Director Partridge Adjourned the meeting at 9:42 p.m. Respectfully Submitted, Jim Spears
Secretary-Treasurer

Recorded & Transcribed By: Kathleen Harrigan, Sr. Admin. Assistant
Reviewed By: Nancy Van Huffel, Administrator